Senior Administrative Assistant at R.V. Anderson Associates Limited

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Full Time

Start Date

Immediate

Expiry Date

09 Mar, 26

Salary

0.0

Posted On

09 Dec, 25

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Attention to Detail, Communication Skills, Interpersonal Skills, Problem Solving, Time Management, Critical Thinking, MS Office, Confidentiality, Research Skills, Presentation Skills, Scheduling, Event Planning, Resourcefulness, Initiative, Diplomacy

Industry

Engineering Services

Description

Your difference is the difference Do you love to develop and share great ideas? Do you believe your insights can drive people forward? Do you appreciate working with others and building on mutual successes? Perfect. We do, too. As an employee-owned company, we foster a culture where our people can thrive – and by thrive, we mean a place where you can share your ingenuity, express your difference, and grow in your very own way. Whatever your area, no matter your grade, your unique skills and perspective will help drive change from operations to the C-suite, across a wide of range of projects and channels. Are you ready to build a future that’s uniquely yours? Join our award-winning team and make a difference that defines you RVA is looking for an experienced and initiative-taking Senior Administrative Assistant to support the President and Senior Management Team based in our Toronto office. The candidate will play a pivotal role using their exceptional organizational skills and attention to detail to manage the President’s busy calendar and ensure all meetings and appointments run smoothly. The ability to prioritize tasks, manage confidential information, communicate, and interact with clients and staff effectively will be crucial in coordinating and facilitating the President's activities as well as support select members of our Senior Management Team. The ideal candidate will be initiative-taking, resourceful, and able to predict the needs of our President and Senior Management Team. Additionally, the candidate must have a pleasant and enthusiastic demeanor and be a quick thinker with a commonsense approach to problem solving. Responsibilities: * Provides administrative support to the President and Senior Management Team, including attending meetings and minute taking, proofreading correspondence, formatting documents for various meetings, committees and projects and preparing detailed presentations; * Serves as the primary liaison for the President’s Office, managing all incoming and outgoing communications and responding to projects, activities and inquiries as delegated by the President, performing a variety of highly responsible administrative duties that require independent thinking, good judgment, and a high level of confidentiality; * Screen requests and identify issues to determine priorities; * Conduct research and provide detailed analysis on diverse topics; * Manage the President's calendar effectively, prioritize appointments, and handle scheduling conflicts with diplomacy; * Coordinate travel, accommodations and itineraries for the President and Senor Management Team; * Plan and organize special corporate annual meetings and events; * Other responsibilities and assignments as delegated. Qualifications: * Minimum 10-15 years experience in a similar senior administrative support role; * Bachelor's degree or college diploma in business administration, communications, or a related field; * Excellent verbal and written communication skills and superior interpersonal skills to interact with different stakeholders with tact, diplomacy, and discretion; * Ability to effectively manage and prioritize multiple, simultaneous, and complex assignments; * Extensive technical skills with advanced knowledge of MS Office; * Strong organizational, time management and critical thinking skills with impeccable multi-tasking abilities; * Ability to predict needs and project deliverables; * Strong attention to detail and quality; * Professional and polished demeanor. Your better starts here We don’t settle for less, and neither should you. As it happens, offering great benefits to our people is entirely possible: the numbers work out. Happy teams mean happy clients. It’s just that simple. From recruitment to flexibility, learning to leadership, wellness to inclusion, we give our people the tools they need to outperform in their careers and build lasting connections with our clients, our culture, and each other. * Competitive compensation packages and performance-based bonuses * Health, paramedical, vision, and dental coverage * A flexible vacation policy that lets you determine your time off based on your other responsibilities and needs * Top-up plans for new and expecting parents * Firm-paid holidays, summer and winter breaks, and other leaves of absence that cover everything from extra family time, jury duty, or even completing a degree * RVA Group Pension Plan with match * Global Travel Assist Program that provides emergency out-of-country medical protection for you and your eligible family members on personal and business trips * Access to a variety of free services (e.g., employee and family assistance programs, nutrition advice, caregiver support) and employee discounts (e.g., sports and entertainment tickets, major brands, insurance plans) * Flexible and alternative work arrangements around core hours, including telecommuting and work-from-home options Diversity, Inclusion, and Accommodations: At RVA, we are committed to fostering a workforce that reflects the diversity of the communities in which we operate. RVA is an Equal Opportunity Employer that considers applicants without regard to age, race, colour, national origin, citizenship, sex, sexual orientation, religion, creed, marital status, disability, or any other protected status. If you require any special accommodations, please advise Human Resources. Any information received relating to accommodations will be treated as confidential. #LI-ZM1

Responsibilities

The Senior Administrative Assistant will provide administrative support to the President and Senior Management Team, managing the President's calendar and facilitating meetings. Responsibilities include handling communications, conducting research, and organizing corporate events.