JOB SUMMARY

Responsible for providing effective administrative support to multiple assigned leadership including Senior Vice President, and/or Vice President level leadership. Additional levels of support may be added if needed. Responsible for partnering with leadership in the daily business activities and project coordination, while handling sensitive and confidential information in a professional proactive manner.

KNOWLEDGE, SKILLS, ABILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to fully support 6 – 10 leaders’ priorities to completion
• Excellent interpersonal skills
• Strong organizational and multi-tasking skills
• Display professionalism and flexibility in a fast paced, ever-changing environment
• Proactive problem solving
• Must be detail oriented
• Ability to type 40 words per minute
• Ability to interact effectively with all levels of staff and management is essential
• Ability to maintain strict confidentiality is required
• Intermediate MS Office required (Outlook, Excel, Word, PowerPoint, Visio, SharePoint)

EDUCATION / EXPERIENCE

• High School Diploma or equivalent Corporate experience required
• 3 – 5 years experience supporting executive level leadership, prior healthcare administration background preferred
  Conifer requires its candidates, as applicable and as permitted by law, to obtain and provide confirmation of all required vaccinations and screenings prior to the start of employment. This may include, but is not limited to, the COVID-19 vaccination, influenza vaccination, and/or any future required vaccines and screenings

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Others may be assigned.

• Directs telephone calls to appropriate destination; manages leaders’ schedules (extensive calendar management), effectively manages conflicting priorities.
• Proactive, intuitive, accurate & timely completion of routine daily, weekly, monthly tasks as assigned (payroll/time management, reports, internal control reporting, meeting scheduling/organizing/set up, etc.).
• Prepares travel and expense reports for all supported leaders resolving all issues; reviews reports for leaders’ approval.
• Maintains department functions including budget expenditures, report processing, department files, vendors, supplies, equipment; and onboarding new hires.
• Meeting preparation (logistics, documents, presentations, catering, etc.) for leadership team.
• Serves as point of contact when providing internal and external representation of supported leaders to resolve issues, as they arise.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to fully support 6 – 10 leaders’ priorities to completion
• Excellent interpersonal skills
• Strong organizational and multi-tasking skills
• Display professionalism and flexibility in a fast paced, ever-changing environment
• Proactive problem solving
• Must be detail oriented
• Ability to type 40 words per minute
• Ability to interact effectively with all levels of staff and management is essential
• Ability to maintain strict confidentiality is required
• Intermediate MS Office required (Outlook, Excel, Word, PowerPoint, Visio, SharePoint