Senior Administrative Assistant - Saskatoon at Saskatchewan Legal Aid Commission

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Full Time

Start Date

Immediate

Expiry Date

09 Oct, 26

Salary

34.56

Posted On

11 Jul, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Legal Administration, Case Management, Client Intake, Microsoft 365, Document Formatting, Time Management, Multitasking, Written Communication, Verbal Communication, Financial Eligibility Assessment, Office Management, Professionalism, Discretion, Intercultural Communication, Report Generation, Training and Orientation

Industry

Government Administration

Description

We are seeking a Senior Administrative Assistant to support our Immigration & Refugee Law Services Officein Saskatoon. This is an opportunity to use your administrative expertise while helping provide access to justice for immigrants and refugees navigating complex legal processes. Reporting to the Director of Immigration & Refugee Law Services, you will play a key role in the day-to-day operations of our Immigration & Refugee Law Office. You'll work alongside lawyers and consultants, providing high-level administrative support while interacting with clients from diverse cultural and linguistic backgrounds. Compassion, professionalism, and discretion are essential in this role. Why work for us? At Legal Aid Saskatchewan (LAS), we are committed to ensuring access to justice for all, and we believe in the power of advocacy to change lives. Joining our team means being part of a province-wide organization that values compassion, collaboration, courage and commitment. Our Senior Administrative Assistants earn from $51,916 and based on combination of education and experience up to $68,571 annually. In addition to your competitive salary, our generous and comprehensive benefit package includes employer’s paid extended health & dental family coverage; paid sick time; three weeks of paid vacation at the start, plus scheduled or earned days off (12 SDOs or 26 EDOs per year for support staff and 12 SDOs per year for lawyers); 14 Statutory holidays; pension match 6.35%; relocation assistance if applicable and more [https://legalaid.sk.ca/about/careers/]. For more information visit: legalaid.sk.ca/about/careers/ Key Responsibilities Under the leadership of the Director of Immigration & Refugee Law Services, some of the key responsibilities of the Senior Administrative Assistant are: * Welcome and assist clients, lawyers, and members of the public. * Open, maintain, and close client files using legal case management systems. * Prepare, format, and organize legal documents and applications. * Support refugee claim and Pre-Removal Risk Assessment (PRRA) applications under lawyer supervision. * Coordinate files with staff and private bar panel lawyers. * Perform client intake and financial eligibility assessments when required. * Maintain office records, supplies, and administrative systems. * Generate reports and support office operations using legal databases. * Assist with orientation and training of team members. * Contribute to a collaborative, client-focused workplace committed to access to justice. * Maybe be elected to act as an Occupational Health and Safety committee member or representative. Position Requirements * A high school diploma plus two years of relevant post-secondary education, or an equivalent combination of education and experience. * At least four years of legal administrative experience. * General knowledge of legal office practices. * Excellent written and verbal communication skills. * Strong organizational, multitasking, and time management abilities. * Proficiency with Microsoft 365. * The ability to work independently while managing multiple priorities with accuracy and professionalism. The following would be considered strong assets: * Experience working with immigrants or refugees within the justice system. * Lived experience as an immigrant or refugee. * Experience with legal case management software (such as LAIN or CLIO). * Fluency in a language in addition to English. Please note that an assessment will be conducted as part of the selection process to determine if the candidate has the required skills and abilities for the position applied. Core Competencies * Leadership: willingness and ability to accept responsibility. Ability to communicate effectively and respectfully with co-workers. Shows empathy and care for others. Treats people fairly, and is committed, skilled and responsible. * Judgment: ability to arrive at sound conclusions after evaluating information or ideas by applying knowledge, past experience, logic and insight, including in cases where discretion is required because the situation is ambiguous or information is limited. Acts with integrity and respect, works independently, and is committed, skilled and responsible. * Dependability and Reliability: dependability to handle duties and assignments and whether committed, skilled and responsible. Consider punctuality and use of working time. * Quality of work: correctness and degree of excellence of work performed based on the job description and expectations of the position. * Initiative: extent of independent thinking and action and willingness to do more than is expected. * Cooperation and attitude with clients: manner of handling client interactions. Strives to serve clients, shows empathy, and treats clients fairly and with respect. * Adaptability and change management: understanding and willingness to adapt to organizational changes. Willingness and ability to learn new technology, new processes, responsibilities. Applications are reviewed on a rolling basis and will be accepted and evaluated until the position is filled. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.

Responsibilities

Provide high-level administrative support to the Immigration & Refugee Law Services Office, including managing client files and preparing legal documents. Coordinate with lawyers and consultants while performing client intake and financial eligibility assessments.