Senior Administrative Assistant at Trivium

Dearborn, Michigan, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Aug, 26

Salary

90000.0

Posted On

05 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Project Management, Operational Management, Executive Support, Reporting, Documentation, CRM Management, Household Management, Travel Planning, Stakeholder Coordination, Problem Solving, Emotional Intelligence

Industry

Business Consulting and Services

Description

Job Title Life Manager / Executive Assistant to the Founder (Path to Chief of Staff) Location Dearborn, Michigan (ZIP: 48124) Hybrid – Primarily in-person, with remote flexibility as needed Company Overview We are a fast-growing digital marketing agency founded in 2017, operating across lead generation, call center services, SEO, PPC, websites, paid media, and full-funnel digital marketing. The company employs 60+ team members and is entering a high-growth phase with a clear goal of reaching $10M+ in annual revenue. This role exists for one purpose: to buy back the Founder’s time so he can focus on sales, authority-building, networking, and growth. Role Overview This is not a traditional Executive Assistant role. This is a Life Manager position supporting a high-performing, fast-paced, sales-driven Founder. You will manage business, personal, and household operations, act as a force multiplier, and eventually grow into a Chief of Staff–level role with a personal assistant reporting to you. You will manage the Founder’s life end-to-end—proactively, logically, and without needing constant direction. If you need to be told what to do, this role is not for you Key Outcomes (What Success Looks Like) Buy back at least 10 hours per week of the Founder’s time Enforce structure, routines, schedules, and follow-through Ensure nothing falls through the cracks—business or personal Founder focuses on sales, growth, authority, and networking only Everything else is handled, tracked, documented, and reported Core Responsibilities1. Founder & Executive Management Own and manage the Founder’s calendar, schedule, priorities, and routines Create and enforce a structured daily and weekly schedule Ensure meetings are prepared for in advance (agenda, notes, assets ready) Take meeting notes and ensure follow-ups, tasks, and CRM updates are completed Actively tell the Founder what needs to be done—not ask 2. Business Operations & Reporting Liaise with department heads to: Track progress Ensure deliverables are met Collect reports and KPIs Consolidate reporting so the Founder receives clear, concise summaries Track onboarding, training, and readiness of new hires (e.g., sales closers) Ensure documentation, SOPs, and processes are maintained and followed Identify inefficiencies and propose solutions proactively 3. Project & Task Management Own execution of ongoing and new projects Ensure no project stalls due to lack of follow-up Coordinate across teams using tools like: Slack Google Workspace Asana / Monday.com HubSpot (or similar CRM) Track deadlines, priorities, and dependencies 4. Personal & Household Management Manage personal logistics for the Founder and spouse: Appointments Travel planning Errands Household needs Coordinate: Home maintenance Vendors Groceries and household orders Ensure family commitments (kids’ schedules, events, pickups) are handled Remove all personal distractions from the Founder’s plate 5. Authority & Growth Support Schedule and organize: Networking activities Authority-building initiatives Social media and brand activities Ensure assets, time blocks, and follow-through are in place Keep the Founder focused and accountable to long-term growth initiatives Required Experience & Profile This role requires senior-level maturity and experience. Must-Have: 5–10+ years experience in: Executive Assistant Life Manager Operations Manager Chief of Staff–type roles Proven experience supporting high-performing, Type-A executives Strong operational, organizational, and project management skills High emotional intelligence and confidence Ability to push back, set boundaries, and enforce structure Logical thinker and strong problem solver Comfortable managing both business and personal matters Tech-savvy and fast learner Strongly Preferred: Experience in fast-paced, entrepreneurial, or agency environments Experience managing founders with ADHD / high-energy personalities Background in operations, project management, or business management Required Skills & Tools Slack Google Workspace Asana, Monday.com, or similar CRM familiarity (HubSpot or equivalent) Calendar and task management systems Strong documentation and reporting skills Personality Fit (Critical) Extremely organized Calm under pressure Not intimidated by strong personalities Direct, assertive, and confident Proactive, not reactive Takes ownership and accountability Career-oriented (this is not a short-term role) Work Schedule Full-time On-site: 8:30 AM – 5:00 PM Flexibility required when needed Hybrid/remote flexibility when Founder is traveling Compensation & Benefits Salary: $50,000 – $90,000 base (depending on experience) Performance-based bonuses Paid time off Growth path to Chief of Staff Potential to build and manage a support team Initial 1099 with transition to W-2 for the right candidate

Responsibilities

Manage the Founder's business, personal, and household operations to maximize their time for growth and sales. This includes overseeing calendars, tracking KPIs with department heads, and coordinating project execution across teams.