Senior Administrative Clerk - Diagnostic Imaging at Trillium Health Partners

Toronto, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

19 May, 26

Salary

30.18

Posted On

18 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Telephone Answering, Appointment Facilitation, Patient Flow Coordination, Portering Information Entry, Medical Terminology, Meditech, PACS, RIS Entry, Patient Consent Coordination, Preparation Communication, Paging MRPs, Paperwork Scanning, Patient Information Gathering, Biopsy Assistance, Supply Ordering, Organizational Skills

Industry

Hospitals and Health Care

Description

Position: Senior Administrative Services Clerk Department: Diagnostic Imaging Posting ID: 6319 Status: Part-Time (x1) Role Level: AC03 ($24.17 to $30.18) Hours of Work/Shifts: Nights; 8 hour shifts Site: Queensway Health Centre (Must be able to work at all three sites as assigned. The Hospital retains the right to change assigned work location to any other THP site either permanently or temporarily based on operational needs. As part of our commitment to flexibility and growth, you may be required to cross-train in at least one other modality to support operational needs across THP) Posted: February 18, 2026 Internal Deadline: February 25, 2026 Trillium Health Partners is one of Canada’s largest community-based teaching hospitals, serving the growing and diverse populations of Mississauga, West Toronto, and surrounding communities through the Credit Valley Hospital, the Mississauga Hospital, the Queensway Health Centre, the Reactivation care Centre (Church Site) and the new THP-UHN Reactivation Care Centre. Guided by our values of compassion, excellence, and courage, and through our strategic roadmap, Plan to 2030, we are creating a new kind of health care - defined not by illness, but by the health and well-being of people and communities. *The location of any vacancy/position may be changed or reassigned as per operational needs Duties and Responsibilities: Answer telephone Facilitate inpatient appointments Assist Resource Technologist with coordinating patient flow Enter portering information into Connexal Strong knowledge of medical terminology Experience with Meditech and PACS Enter inpatient exams in RIS Coordinate patient consent and prep information Ability to coordinate patient flow Communicate preparation information to inpatient floors Paging of MRP’s for Radiologist Scanning paperwork Gather pertinent patient information, eg. Previous, lab results, etc., for biopsy and inpatient procedures Assist in changing of patients for examination Booking ultrasound biopsies, notifying patient and physician’s office Ordering forms from Print Shop Order on-site supplies through materials management system Strong organizational skills with the ability to prioritize tasks High accuracy and attention to detail when performing a wide variety of tasks Excellent patient service skills, delivering positive patient centered care Other duties as requested Qualifications: Completion of clerical / senior clerk training program or equivalent education and experience in a health care environment. Health related undergraduate degree an asset Previous experience in Diagnostic Imaging an asset MRI safety screening experience preferred High accuracy typing skills combined with proficient computer software skills including Meditech, MSM bookings, Microsoft word & Excel and SCM Proven ability to work independently and within a multidisciplinary team in a high stress environment Proven ability to multitask and able to adapt readily to changes in workload demands. Ability to communicate effectively both verbal and in writing Critical thinking and exceptional problem solving skills when dealing with patients, physicians, hospital staff and external stakeholders. Excellent organization and time management skills ensuring compliance with diagnostic imaging policy and procedures. High degree of professionalism and competency to function in a position requiring initiative and the ability to prioritize duties of the position with limited to no supervision. Patient care focused to deliver the highest quality of care to patients and families. Excellent attendance records required. To pursue this career opportunity, please visit our website: www.trilliumhealthpartners.ca Trillium Health Partners’ (THP) is an equal opportunity employer who values the importance of antiracism work and is committed to integrating antiracism, diversity, equity and inclusion best practices throughout THP operations, policies and culture. Therefore, we ask that even if you do not see yourself fully reflected in every job requirement listed on this posting, we still encourage you to reach out and apply. Research has shown that candidates from underrepresented groups often only apply when they feel 100% qualified. We encourage all applicants who are members of groups that have been marginalized on any grounds enumerated under the Ontario Human Rights Code based on race, gender identity or expression, sex, sexual orientation, disability, political belief, religion, marital or family status, age, and/or status as a First Nations, Métis or Inuk/Inuit person to consider this opportunity. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code Trillium Health Partners will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation. All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act. Our organization may use automated tools, including artificial intelligence (AI) or algorithm-assisted systems, to support the initial review of applications. These tools are used only to assist our recruiters and hiring managers; all hiring decisions include meaningful human involvement and final review. Trillium Health Partners is identified under the French Language Services Act.

Responsibilities

The Senior Administrative Services Clerk will be responsible for managing communications, facilitating inpatient appointments, coordinating patient flow, and accurately entering necessary information into hospital systems like Connexal and RIS. Duties also include coordinating patient consent, communicating preparation information, and assisting with various procedural support tasks.