Title: Senior Administrative Coordinator, Donor Engagement & Advancement Services
Employee Classification: Sr Administrative Coordinator
Campus: University of North Texas
Division: UNT-Advancement
SubDivision-Department: UNT-Donor Relations & Advanc Servi
Department: UNT-Donor Relat & Advanc Serv-Gen-172500
Job Location: Denton
Salary: $47,500.00 - $55,000.00

ABOUT US - VALUES OVERVIEW:

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.
We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.
Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

DEPARTMENT SUMMARY

The Division of University Advancement strives to transform lives and unlock potential through the power of philanthropy and engagement by awakening and stewarding pride and loyalty for the University of North Texas.
Established in 1890, the University of North Texas is a place where students transform their lives through education and opportunity. With more than 46,000 students from across the state, nation, and world, UNT offers 240 academic programs — many nationally and internationally recognized. A Tier One research university and designated a Hispanic- and Minority-Serving Institution, UNT has a legacy of excellence in education, music, the arts, business and social sciences, with growing strengths in science and engineering. Last year, students earned nearly 13,000 degrees and joined UNT’s network of 480,000 alumni, fueling progress and innovation.

POSITION OVERVIEW

The Senior Administrative Coordinator will report directly to the Assistant Vice President, assisting Advancement Services, Donor Relations and Lifelong Learning and Community Education as needed. This position is responsible for providing executive support, project management, unit procurement support and will serve in a budget management capacity for the unit. This position will interact with internal and external campus partners while maintaining professionalism, sensitivity to confidentiality and campus protocol.

MINIMUM QUALIFICATIONS

Bachelor’s Degree and five years’ of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

KNOWLEDGE, SKILLS AND ABILITIES

• Exceptional communication and interpersonal skills.
• Advanced written communication skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.
• Supervisory skills.

PREFERRED QUALIFICATIONS

• Budget experience within the UNT System.
• Administrative and/or executive support experience within the UNT System.
• Ability to prioritize and effectively manage multiple projects.
• Project management certification or experience.
• Excellent writing, proofing and editing skills.
• Prior experience in nonprofit or higher education fundraising.
• Experience with Blackbaud Raisers Edge NXT or similar CRM.

PHYSICAL REQUIREMENTS:

• Communicating with others to exchange information.
• Lifting and Moving objects up to 20 pounds.
• Sedentary work that primarily involves sitting/standing.
• Repeating motions that may include the wrists, hands and/or fingers.

• Manages scheduling and meeting preparation for the Assistant Vice President and other directors on the team, including multiple complex recurring meetings.
• Assists unit directors with recurring and onetime project management as needed.
• Serves as budget administration for the unit managing budget tracking, reporting, and purchasing (pcard, requisitions, invoice tracking/payment, etc.).
• Project management including assisting with the launch of new systems and processes to create efficiencies.
• Other duties as assigned.
• Assists with student assistant hiring and onboarding via HandShake.
• Manages travel reimbursement for the team.