Senior Administrative Coordinator at Marsh

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Aug, 26

Salary

114600.0

Posted On

10 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Planning, Expense Tracking, Event Planning, Document Preparation, Microsoft Excel, Microsoft PowerPoint, Organizational Skills, Time Management, Stakeholder Management, Confidentiality, Process Improvement, Reporting, Problem Solving, Communication, Administrative Support

Industry

Insurance

Description

Job Profile Description: We are seeking a talented individual to Support continuity of administrative work operations by documenting and communicating needed actions to management, discovering irregularities, and maintaining confidentiality of sensitive information. . This role will be based in New York. This is a hybrid role that has a requirement of working at least three days a week in the office. The Executive Assistant (EA) provides administrative support for core leaders and ensures that work runs smoothly. Key responsibilities include keeping them organized and providing day-to-day support in the form of travel arrangements, calendar management, expense tracking, event planning, document preparation and correspondence. The EA will be a proactive problem-solver with exceptional organizational skills, a keen attention to detail, and the ability to manage multiple priorities in a fast-paced environment. As an EA, you will play a pivotal role in enhancing the efficiency and effectiveness of your leaders, enabling them to focus on strategic initiatives that drive our business forward. We will count on you to: Deliver effective, proactive calendar management – organize, adjust and communicate short- and long-term schedule requirements Manage travel planning, including booking and providing agendas Anticipate needs and proactively address challenges to ensure seamless operations Process expense reports and vendor invoices Organize internal and external meetings including conference rooms, invitations, video conferencing, catering, event space, and reservations Maintain email distribution lists and team organization charts for leaders Collaborate with other onshore and offshore AA/EA to ensure fluid and flawless execution of duties that require teaming with others Liaise with other departments including HR, Finance, Legal, IT, C&W, Facilities Provide support as needed for industry specific events or client events as needed, including partnering with other internal colleagues and external clients Exercise discretion with internal information and client information. Remain compliant with internal policies when dealing with sensitive information by always maintaining confidentiality Provide remote support for offices within Zone geography that do not have onsite EAs, this includes liaising with C&W or near shore AAs to reserve conference space, provide catering options, identify IT support etc. Identify opportunities for process improvements and implement best practices to enhance operational efficiency, i.e., using AI to find efficiencies Manage and execute ad hoc reporting requests (i.e., headcount details, promotions, anniversaries) and any other business reporting requests What you need to have: Excellent organizational and time management skills, track record of consistently meeting deadlines Advanced Microsoft Office skills: highly proficient in Excel and PowerPoint with a willingness to learn new software tools Team player, able to work well with multiple stakeholders and build rapport in a fast-paced environment High level of integrity, independent and committed with high level of initiative A sense of urgency and ability to proactively anticipate needs and provide solutions What makes you stand out? Multiple years of executive assistant experience, providing support to multiple leaders Bachelor’s degree or professional certifications Extensive experience collaborating within a highly matrixed organization Marsh Risk is a business of Marsh (NYSE: MRSH), a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective. For more information about Marsh Risk, visit marsh.com, or follow us on LinkedIn and X. Marsh is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, veteran status (including protected veterans), or any other characteristic protected by applicable law. If you have a need that requires accommodation, please let us know by contacting reasonableaccommodations@mmc.com. Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person. The applicable base salary range for this role is $53,800 to $114,600. The base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, and any applicable minimum wage requirements. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives. We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other retirement programs as well as employee assistance programs.

Responsibilities

Provide high-level administrative support to core leaders, including calendar management, travel arrangements, and expense tracking. Ensure operational efficiency by coordinating meetings, managing documentation, and liaising across various internal departments.