Senior Administrative Manager at OKX

Kuala Lumpur, Kuala Lumpur, Malaysia -

Full Time

Start Date

Immediate

Expiry Date

16 Jun, 26

Salary

0.0

Posted On

18 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Facilities Management, Physical Security Oversight, Vendor Governance, Strategic Expansion Planning, Operational Excellence, Building Infrastructure Management, Workspace Planning, Renovation Planning, Incident Response, Procurement Management, Contract Negotiation, Cost Control, Asset Management, Data Analysis, Reporting

Industry

Financial Services

Description

Who We Are: At OKX, we believe that the future will be reshaped by crypto, and ultimately contribute to every individual's freedom. OKX is a leading crypto exchange, and the developer of OKX Wallet, giving millions access to crypto trading and decentralized crypto applications (dApps). OKX is also a trusted brand by hundreds of large institutions seeking access to crypto markets. We are safe and reliable, backed by our Proof of Reserves. Across our multiple offices globally, we are united by our core principles: We Before Me, Do the Right Thing, and Get Things Done. These shared values drive our culture, shape our processes, and foster a friendly, rewarding, and diverse environment for every OK-er. OKX is part of OKG, a group that brings the value of Blockchain to users around the world, through our leading products OKX, OKX Wallet, OKLink and more. About the Opportunity: The Senior Administrative Manager oversees daily office operations across multi-floor premises totalling up to 80,000 square feet and supporting approximately 1,000 employees. This role ensures safe, secure, efficient, and scalable workplace operations through strong facilities management, physical security oversight, vendor governance, strategic expansion planning, and operational excellence. What You’ll Be Doing: Office Management & Facilities Oversight Manage front desk, lead end-to-end daily operations across multi-floor office premises Ensure smooth functioning of building infrastructure including air-conditioning, power, lifts, utilities, and shared systems Oversee workspace planning, seating allocation, and capacity optimization to support business growth Plan and manage renovations, fit-outs, relocations, and future expansion initiatives Collaborate with global security teams on physical security policies and emergency procedures Lead incident response and ensure adherence to building, fire safety, and security regulations Drive continuous improvements in operational efficiency, safety standards, and workplace resilience, including through AI and automation-enabled initiatives Vendor & Procurement Management Oversee all local procurement processes, including vendor sourcing, contract negotiations and cost control Manage office inventory, assets and non-laptop equipment, ensuring accurate record-keeping Support audit readiness and ensure compliance with procurement and financial policies Cross-Functional & Regional Business Support Act as a liaison between Admin, HR, IT, Finance, Legal and business units to support operational and security needs Act as the primary escalation point for workplace, facilities, and security matters Provide regular reporting to management on operational performance, risks, and improvement plans Provide admin support to nearby regional offices as required, ensuring alignment with company standards Foster operational teamwork and collaboration within the team to ensure cohesive and effective administrative support What We Look For In You: Minimum 5+ years of experience in office administration or facility management, ideally in a regional or multi-entity setup. Knowledge of local building, fire safety, and workplace regulations. Demonstrated success in vendor negotiation, event planning & execution and employee engagement. Solid experience in budgeting, tracking, and cost optimization, good at reporting and data analysis. Results-oriented, self-motivated, high-ownership mindset and proactive. Proficiency in office tools and platforms, bonus if skilled in visual content (photography/video editing/newsletter creation). Willing to work in Tun Razak Exchange, walking distance to MRT TRX. Benefits & Perks: Meal allowance up to RM 500/ month Unlimited transport allowance (T&C apply) Monthly team building RM 3,500 training & wellness benefits per annum Convenient workplace (5 minutes walk from MRT TRX) Insurance coverage for employees & dependants Excellent prospects for growth and promotion: We provide you with assistance, opportunities for skill development, mentoring, and training programmes to help you succeed Employee engagement, recognition and appreciation program Multinational working environment: Advance your career by interacting with individuals from various backgrounds, cultures, and nation #LI-Onsite #LI-JC3 Notice: All official OKX vacancies are published on this website. While roles may appear on selected third-party platforms from time to time, information on other sites may be inaccurate or outdated. If in doubt, please apply directly through our official careers website. Information collected and processed as part of the recruitment process of any job application you choose to submit is subject to OKX's Candidate Privacy Notice.

Responsibilities

The Senior Administrative Manager will oversee daily office operations across multi-floor premises supporting approximately 1,000 employees, ensuring safety, security, and efficiency through facilities management and operational excellence. This role involves managing front desk operations, overseeing building infrastructure, planning expansions, leading security adherence, and managing all local procurement and vendor contracts.