Senior Administrative Officer, Deakin Trials Hub at Deakin University

Geelong, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

04 Oct, 26

Salary

108130.0

Posted On

06 Jul, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Diary Management, Stakeholder Engagement, Event Coordination, Project Coordination, Process Improvement, Organizational Skills, Communication Skills, Operational Support, Meeting Coordination

Industry

Education

Description

* Located at HERB (Barwon Health, Geelong) + hybrid work arrangements * Full-time and fixed-term until August 2028 * HEW 6 $100,128 - $108,130 + 17% superannuation Why work with us? Join the Deakin Trials Hub as a Senior Administrative Officer and play a key role in supporting innovative clinical research that delivers real-world impact. Working within a collaborative and growing team, you'll provide high-level administrative and operational support while building strong relationships across the University and the broader health sector. Enjoy the benefits of working at Deakin, including flexible work arrangements, career development opportunities, and an inclusive culture where your contribution is valued. As a Senior Administrative Officer you will: · Provide high-level administrative and executive support to the Clinical Director and Associate Director, including diary management, correspondence, meeting coordination, and stakeholder communications. · Coordinate events, visits, workshops, and engagement activities that support the development and growth of the Deakin Trials Hub. · Build and maintain effective relationships with researchers, health partners, industry sponsors, government agencies, and internal University stakeholders to support collaborative clinical trial activities. · Support the delivery of operational projects and initiatives that strengthen clinical trial capacity and enhance the Hub’s effectiveness across Deakin. · Identify opportunities to improve processes, systems, and ways of working within a dynamic and evolving clinical research environment. To be successful, you’ll have: · Demonstrated experience providing high-level administrative and executive support within a large, complex organisation. · Exceptional organisational skills, with the ability to manage multiple priorities and work effectively in a fast-paced environment. · Strong communication and stakeholder engagement skills, with the ability to build productive relationships across diverse groups. · Experience coordinating projects, events, or operational activities, with a focus on delivering quality outcomes. · A proactive and continuous improvement mindset, with the ability to identify opportunities to enhance processes and ways of working. Here's how to apply: Please submit your updated resume and a short cover letter outlining your skills and experience. For a confidential discussion regarding this role, please contact Joanne Wekwerth (Executive Officer) on joanne.wekwerth@deakin.edu.au For a copy of the position description, please see below: Download File [https://static.pageuppeople.com/static/people/icons/icon_file_small.gif] PD - Senior Administrative Officer, Deakin Trials Hub.pdf [https://secure.dc2.pageuppeople.com/apply/TransferRichTextFile.ashx?sData=UFUtVjMtHrF_jWKkeKXKtj7A87J_Np_tU6jL1BhpMAbc2oiU7YofhKpPe0y8KmOpahM8ExYVxx9Rz5znEM9cFxkstV4O3QrhdzlemIu_1HcDU0h0Qho87h4sr571_h9SndlOnURzzNLQ1QZZHZuO31JAB1LLOg%7e%7e] Applications for this position close on Monday 20th July at 11:55pm. Are You Ready? Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community. We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success. We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders. Pre-employment safety and suitability checks: In accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence, appointment to this role is subject to successful completion of relevant pre-employment checks, including Working With Children Checks and candidate gender-based violence declarations. Candidates may be asked to declare whether they have been investigated for an allegation of Gender‑based Violence, or determined to have engaged in conduct that constitutes Gender‑based Violence during the course of their previous employment, or otherwise in a legal process. A declaration is not required from individuals who have experienced gender‑based violence. A ‘Yes’ response does not automatically exclude a candidate from employment, and any information provided will be treated confidentially and considered only for relevance to the role and the University’s safety obligations.

Responsibilities

Provide high-level administrative and executive support to the Clinical Director and Associate Director, including diary and stakeholder management. Coordinate events and operational projects to enhance the capacity and effectiveness of the Deakin Trials Hub.