Senior Administrative Officer, Student and Resource Management at Victoria University Minimal

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

23 Jun, 26

Salary

91796.0

Posted On

25 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Unit Offerings Coordination, Class Quota Maintenance, Timetabling Inputs, Sessional Staffing Frameworks, Data Analysis, Enterprise Systems Analysis, Stakeholder Advice, Meeting Paper Preparation, Data Record Maintenance, Operational Meetings Servicing, Resource Management Improvement, Student Progression Issue Resolution, System Enhancement Projects, Technical Guidance, Scheduling Processes, Analytical Skills

Industry

Higher Education

Description

About VU: At Victoria University, our aim is to be a global leader in dual-sector learning and research by 2028. Join us on the journey and help us achieve our strategic drives embedded in our Strategic Plan 2022-2028: Start well, finish brilliantly. [https://www.vu.edu.au/strategic-plan/#page=1] One of the drivers “Thriving place to Study and Work” will enable us to continue to create places that our students and staff love to belong and feel immense pride. About the Team: You will be joining the Administration portfolio within the College of Sport, Health and Engineering, a high-performing team dedicated to delivering efficient and student-centred operational services. Our portfolio supports planning, resource management, academic delivery, and process optimisation across the College’s diverse disciplines, including Nursing, Allied Health, Clinical Science, Biomedical and Life Sciences, Sport and Movement Science. Built Environment and Engineering. Within this portfolio, Student and Resource Management (SRM) is a key work stream responsible for * Coordinating unit offerings and course sequencing * Managing timetabling inputs and specialist facility requirements * Overseeing sessional staff contracting and workload data * Producing analytical reports that guide College-level decisions * Driving continuous improvement in resource management The SRM team provides essential operational support to ensure teaching quality, student progression, and coordinated administrative processes across the College’s diverse discipline areas. About the Role: This role focuses on coordinating unit offerings, maintaining accurate class quotas, and supporting the College’s timetabling and sessional staffing frameworks. You will analyse data from multiple enterprise systems to identify scheduling clashes, enrolment trends, and potential resource impacts, ensuring timely escalation and advice to stakeholders. You will prepare meeting papers, maintain high quality data records, service key operational meetings, and support SRM improvements during peak planning cycles. The role also involves resolving escalated student progression or timetable issues, contributing to system enhancement projects, and providing clear technical guidance on scheduling processes and timelines. Position Key Duties You will prepare meeting papers, maintain high quality data records, service key operational meetings, and support SRM improvements during peak planning cycles. The role also involves resolving escalated student progression or timetable issues, contributing to system enhancement projects, and providing clear technical guidance on scheduling processes and timelines. Salary: HEP6 $91,796 classification +17% superannuation Employment Type: Full-time continuing role Hours: 36.75 hours per week Location: Located at our Footscray Park Campus For a detailed overview of the role’s duties and responsibilities, please refer to the Position Description – Senior Administrative Officer, Student and Resource Management [https://webresources.vu.edu.au/hr/employment/pdf/2026/370_17704.pdf] About You: This role is suited to a detail oriented professional with strong analytical skills and a passion for operational accuracy. You are someone who thrives in a busy, data driven environment and can confidently manage competing deadlines while delivering high-quality administrative support. The Ideal Fit: * You have strong experience coordinating unit offerings, class quotas, and timetabling inputs, with the ability to manage complex scheduling requirements. * You bring strong analytical capability and can interpret data across multiple University systems to provide clear, proactive advice. * You exercise sound judgement in resolving resource and scheduling challenges and build effective working relationships with academic and professional staff. * You are highly organised, able to manage high volume workloads, meet critical deadlines, and quickly adapt to systems such as Excel, Syllabus+, Student One, and InfoVU. Behavioural Traits: * You work proactively to identify issues early and contribute to improvements that reduce reactive administrative work. * You maintain accuracy and attention to detail in all data and documentation. * You respond calmly and professionally during peak cycles, ensuring service continuity. The University is a Child Safe organisation. You will be required to hold a current Working with Children Check (WWCC) or be willing to obtain one prior to commencing employment. How to Apply Applications must be submitted as: * Your curriculum vitae/resume * A combined document comprising: * A cover letter * Your responses addressing all selection criteria located in the position description * Evidence of applicable qualifications, licences and registration The University is a Child Safe organisation. You will be required to hold a current Working with Children Check (WWCC) or be willing to obtain one prior to commencing employment. Who to Contact? For further information relating to the position, please contact Suruchi Goel, Operations Manager and Suruchi.Goel@vu.edu.au. Applications will close 7th of April 2026(11:59pm AEST). This advert may close earlier should a suitable candidate be identified. Early applications are strongly encouraged. Visa sponsorship is not available for this position. This role requires for applicants to have full and permanent working rights in Australia. Why Join VU VU provides competitive salaries, excellent superannuation, and a variety of benefits. The university fosters an environment where staff can excel, achieve their goals, and develop their careers. With a focus on diversity, inclusion, and family-friendly policies, VU supports both professional and personal well-being. For more information, please visit our Careers at VU Webpage [https://www.vu.edu.au/about-vu/strategy-leadership-governance/jobs-at-vu] Our Commitment to Protecting Country Victoria University honours its deep diversity as a foundation for collaboration and social progress. We will demonstrate sensitivity in respecting First Nation perspectives. We will ensure that we respect our Indigenous voices and commit to sustainable Protecting Country. We will take leadership responsibility, in all that we do, to improve the health and wellbeing of our local and global communities, and the planet that we share. Our Commitment to Progressive Inclusivity VU is an equal opportunity employer and proudly committed to progressive inclusivity. We welcome and celebrate diversity in all its forms including Aboriginal and Torres Strait Islander peoples, people with disability, culturally and racially marginalised communities, LGBTQIA+ individuals, and people of all ages and socio-economic backgrounds. We strive to reflect the communities we serve and foster an inclusive, respectful, and supportive environment where everyone feels they belong. We are proud to be a WGEA Employer of Choice for Gender Equality. [https://www.vu.edu.au/about-vu/our-uni/equality-inclusion-belonging/gender-equity/wgea-statement] Our Commitment to Inclusive Recruitment VU is committed to providing a positive and barrier-free recruitment experience. If you require adjustments at any stage of the recruitment process, including accessible formats of documents, please contact us at inclusivecareers@vu.edu.au [inclusivecareers@vu.edu.au] or call (03) 9919 5999.

Responsibilities

This role focuses on coordinating unit offerings, maintaining accurate class quotas, and supporting the College’s timetabling and sessional staffing frameworks. Responsibilities also include analyzing data from multiple enterprise systems to identify scheduling clashes and resource impacts, and resolving escalated student progression or timetable issues.