Senior Administrative Support / Project Information Specialist - U.S. Trade at TLN Worldwide Enterprises Inc

Arlington, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Jan, 26

Salary

0.0

Posted On

15 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Project Management, Logistics Management, Records Management, Data Entry, Interpersonal Skills, Organizational Skills, Multitasking, Microsoft Office Suite, Document Management Systems, A/V Systems Management, Facilities Coordination, Process Improvement, FOIA Support, Database Management, Correspondence Management

Industry

Description

Description The Senior Administrative Support / Project Information Specialist provides high-level administrative and operational support to the USTDA Information Resource Center (IRC), ensuring smooth daily operations across agency administrative, facilities, and information management functions. This key personnel role supports the agency’s records management, business center, and FOIA activities, and serves as a senior member of the contractor support team. Responsibilities Serve as lead administrative support specialist for the IRC, supporting USTDA’s Office of Administration in day-to-day operations. Manage logistics and scheduling for USTDA’s Business Center, conference rooms, and training spaces, ensuring readiness for events and meetings. Oversee mail, visitor reception, and front-office operations, ensuring adherence to agency protocols. Assist with the creation, maintenance, and retrieval of administrative records and correspondence files in coordination with the Records Custodian. Maintain supplies, office equipment, and audiovisual (A/V) systems; coordinate facility-related service requests. Support data entry, tracking, and reporting related to administrative and project documentation. Develop and maintain internal databases and tracking spreadsheets to manage workflows and performance metrics. Provide administrative support to the FOIA and records programs, including correspondence management and record retrieval. Serve as a liaison to agency staff to facilitate administrative services and support continuous process improvement. Assist in phase-in and phase-out transitions, ensuring continuity of operations during contract changes. Requirements Bachelor’s degree preferred (or equivalent experience) in Business Administration, Information Management, or a related field. 5+ years of experience providing administrative or program support in a federal or government contractor setting. Strong knowledge of Microsoft Office Suite, document management systems, and office automation tools. Experience managing conference room technology, A/V systems, and facilities coordination. Excellent interpersonal, organizational, and multitasking skills. Familiarity with federal records or administrative policies preferred. Certifications preferred: Administrative Professional (CAP) or equivalent.

Responsibilities

The Senior Administrative Support / Project Information Specialist provides high-level administrative and operational support to the USTDA Information Resource Center. This role includes managing logistics, overseeing front-office operations, and supporting records management and FOIA activities.