QUAY VIEW SCHOOL ARE RECRUITING FOR A FULL-TIME SENIOR ADMINISTRATOR TO JOIN OUR DEDICATED AND TALENTED EDUCATION ADMINISTRATION TEAM.

Located in Bere Alston, Quay View School specialises in providing education for children and young people aged 7-19 with autism (ASD) and social, emotional, mental health (SEMH) related conditions, including trauma and attachment. The safeguarding and wellbeing of our students is paramount; along with encouragement to achieve their full potential.

THE ROLE:

As Senior Administrator your role will be to ensure that the administration operations within the school runs smoothly at all times and will include line management of the current small administration team.
You and your team will manage the business administration functions of the school, including payroll, finance, HR, referrals, transport and fleet co-ordination and much much more, with support from the Head teacher and Regional Business Manager.

MAIN DUTIES:

• Line manage the administration team (2) to ensure administrative tasks are completed as instructed, to deadline and to a high standard.
• Ensure the effective operation of administrative processes and procedures, recognising the importance of enquiries or issues and applying the appropriate prioritisation.
• Assist in the development and maintenance of specific administrative processes / systems, for example effective record keeping and filing systems.
• Liaise and work collaboratively with internal stakeholders including site-based staff and wider central services functions (Finance, HR, Recruitment).
• Take a lead role in the recruitment of new employees by providing administrative support to managers, undertaking a range of pre-employment checks, and ensuring recruitment is legal, safe and meets regulatory standards.
• Oversee financial and accounting administration - invoices, processing of petty cash, checking transactions and undertaking reconciliation in line with academy financial procedures.
• Processing local payroll, ensuring systems are updated in an accurate and timely manner.
• Liaise with external stakeholders including parents/carers, local authorities to arrange visits, meetings to support the referrals and admissions process.
• Facilitate and co-ordinate the organisation of the new pupil admission and transition process including new starter pack and new pupil orientation.
• Work alongside and support the Regional Business Manager with the day-to-day administration queries.