Senior Administrator at Auckland Council

Howick, Auckland Region, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

25 Aug, 26

Salary

0.0

Posted On

27 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Coordination, Project Support, Communication, Time Management, Microsoft Office Suite, Financial Administration, SAP, Reporting, Stakeholder Management, Document Formatting, Database Management

Industry

Government Administration

Description

He angitūtanga | The opportunity We’re looking for a proactive and highly organised Senior Administrator to join our Shared Support Services team on a 6-month fixed term basis, providing dedicated support to the Sport and Recreation Grants programme within Tākaro, Hākinakina mō te Rēhia Play, Sport and Recreation. This is a varied and fast paced role where you’ll play a key part in supporting the smooth delivery of grant programmes that help communities across Tāmaki Makaurau access sport and recreation opportunities. You’ll be the operational backbone of the team — managing communications, coordinating meetings and workshops, supporting financial processes, and maintaining the systems, records, and reporting that keep the programme running effectively. Key responsibilities include: • Managing and triaging the shared inbox, ensuring timely and professional responses• Coordinating meetings, workshops, venues, catering, agendas, and logistics• Preparing, formatting, proofreading, and maintaining business documents and templates• Maintaining filing systems, databases, records, and archives, including SmartyGrants• Supporting financial administration including vendor management, invoice processing, goods receipting, and payment tracking through SAP• Maintaining grant expenditure and budget trackers• Producing programme updates, reports, and maintaining risk, decision, and action registers• Supporting continuous improvement initiatives and contributing ideas to improve team processes• Providing high quality administrative support while managing competing priorities and sensitive information with professionalism and confidentiality He kōrero mōu | About you You’re someone who enjoys keeping things organised, takes pride in delivering high quality work, and can confidently manage a wide range of administrative tasks in a busy environment. You’ll bring: • Strong administration, coordination, or project support experience within a professional environment• Excellent communication skills and the ability to build positive working relationships• Strong attention to detail and time management skills• Confidence working across Microsoft Office Suite and digital systems• Experience managing financial administration and reporting tasks• The ability to work independently while remaining collaborative and adaptable• Experience with SAP or similar financial systems would be advantageous• Experience within local or central government environments would be beneficial Ngā āhuatanga kei a mātou | What we offer You’ll be joining a supportive and collaborative team where your contribution genuinely helps support community outcomes across Auckland. We offer: • A collaborative and inclusive team environment• 40 hours per week, Monday to Friday, with some flexibility in how hours are arranged• A primarily CBD based role with occasional travel across Auckland for workshops and events• The opportunity to contribute to meaningful community investment through sport and recreation Tono Mai | Apply now! Applications close Wednesday 3rd of June.

Responsibilities

Provide operational support for the Sport and Recreation Grants programme by managing communications, coordinating logistics, and maintaining records. Handle financial administration including invoice processing and budget tracking using SAP and SmartyGrants.