Senior Administrator, EHS-CCP at United Way Miami Inc

Miami, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Dec, 25

Salary

49797.0

Posted On

01 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Detail-Oriented, Multitasking, Time Management, Oral Communication, Written Communication, Customer Service, Bilingual, Data Entry, Filing, Word-Processing, Proofreading, Scheduling, Record Keeping, Collaboration, Administrative Support, Technology Proficiency

Industry

Non-profit Organizations

Description

Description Salary Range: $41,209-$49,797.54 Annually Benefits (The Good Stuff) 3 WKS+ Vacation Paid* 12 Paid Holidays 12 PTO Paid Days Competitive Health Benefits Package Wellness Program Reimbursements up to $50/month Short Term Disability at NO COST Life Insurance & AD&D 2X Annual Salary at NO COST Employee Assistance Program Retirement Plan UP TO 6% Employer Funding Professional Development Opportunities Discounted On-Site Early Childhood Care Tuition Assistance for Early Education Degree Free Monthly Transit Card *Vacation amounts may vary based on roles, schedules, and years of service Help us make a difference in our community. United, we are tackling complex issues and turning contributions into real change. We fight for equitable access to quality education, financial security, and the health of everyone in our community. Join our team and join us in the fight for a stronger Miami! United Way Miami, Inc. is hiring a Senior Administrator, EHS CCP to join our team. As Senior Administrator, EHS CCP you will provide administrative support to the Senior Director and the HUB Team. UWM is an equal opportunity employer and a drug-free workplace, please visit our Career site homepage to view our EEO statement and Drug-Free policy. Principal Duties and Responsibilities: Place Child Care partners and Family Child Care educational and supply orders. Responsible that all Child Care partners, and Family care sites receive their orders on a timely manner. Provide administrative support to Senior Director and HUB team that includes but is not limited to: data entry, filing, word-processing, proof reading, and internal and external correspondence. Responsible for entering and maintaining Licensing Records, Insurance and accreditation for all Child Care Partners and Family Child Care providers into the Child Plus system. Responsible for the Florida Department of Children and Families and Food Program application of all early care and education programs directly managed by United Way. Assist in the preparation of annual Community Needs Assessments, Strategic planning, Readiness Plans, Self-Assessment and HUB Work Plans, including interviews. Responsible for the scheduling of internal and external meetings for the Senior Director and the HUB team. Responsible for maintaining accurate contact info for Policy Council and Policy Committees. Responsible for securing location and scheduling of Policy Council meetings and events. Responsible for maintaining records of all Policy Council, Team Meetings and Partners Meetings that includes but is not limited to announcement of meetings, minutes, and sign in sheets. Provide all needed information to the Fiscal Coordinator to process stipends to parents participating in Policy Council and Policy Committee meetings. Provide telephone support for the Senior Director and the HUB team that includes but is not limited to answering calls, recording and delivering accurate messages, referring complaints and requests for information to appropriate staff, and following up as needed. Actively participate in the Reflective Supervision process. Responsible for the office, kitchen, and supply orders for the HUB office. Responsible for food orders for events. Responsible for placing Health Supply Delivery From/ Orders Forms in the on-site binders monthly. Responsible for collaborating with the Nutrition team to purchase the necessary supplies for their nutrition activity. Responsible for entering the P-card charges into Blackbaud. Responsible for entering the Head Start website and the enrollment report monthly. Responsible for purchasing the books for the book club that is distributed by the RS to the sites. Requirements Education Requirements: Associate degree or equivalent experience. Experience Requirements: Two to three years of experience in an office/administrative environment in support of a senior-level position. Technology Requirements: Advanced Word, PowerPoint, Outlook, intermediate Excel, and beginner Internet Explorer. Other Essential Knowledge/Skills: Must be detail-oriented and able to multitask with effective time management skills. Excellent oral and written communication and strong customer service skills required. Spanish/English bilingual required. Career growth: We encourage you to grow by providing formal and informal development programs, coaching, and on-the-job challenges. We want you to ask questions, take chances, and explore the possible. Apply with confidence! Research indicates that individuals may hesitate if they don't meet every requirement. If you're enthusiastic about a role, apply, even if your experience or education isn't an exact match. You could be the perfect fit for this position or discover other exciting opportunities within our organization. Please note that while some roles may have specific requirements for funding eligibility, we STILL encourage you to explore our job opportunities.

Responsibilities

The Senior Administrator, EHS CCP will provide administrative support to the Senior Director and the HUB Team, including managing orders for Child Care partners and maintaining licensing records. The role also involves scheduling meetings, preparing assessments, and ensuring timely communication with stakeholders.