Senior Administrator at UGL Limited

Brisbane, Queensland, Australia -

Full Time

Start Date

Immediate

Expiry Date

28 May, 26

Salary

0.0

Posted On

27 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Cost Control, Commercial Processes, Workpack Management, Timekeeping, Documentation Management, Travel Logistics, Onboarding Administration, Reporting, Invoice Preparation, SAP, MS Office Suite, Proactivity, Adaptability, Attention To Detail

Industry

Rail Transportation

Description

Senior Administrator – AMPOL Turnaround (Lead to Cost Control) Support one of Australia’s largest refinery shutdowns Grow into cost control and commercial support Be part of a high performing turnaround team Why this role · Play a key role in supporting the AMPOL Refinery Turnaround, Immediate start with execution period Mid-May – August 2026. · Build your capability across cost control, commercial processes, and shutdown administration. · Join a collaborative and high performing environment where your organisation and initiative will make a real impact. UGL UGL provides engineering, construction and maintenance services across industries including oil & gas, power, renewables, resources, water, defence, and telecommunications in a fast paced and ever evolving environment. About the role We are seeking a Senior Administrator to support the AMPOL Turnaround team, commencing ASAP. This role is essential to ensuring smooth daily administration, mobilisation, workforce support, workpack management, and timekeeping throughout the turnaround period. You will work initially 5 days (Mon-Fri) leading to 6 days on / 1 day off roster, for the duration of the shutdown. You will partner closely with site leadership, supervisors and work crews, managing documentation, timesheets, travel logistics, onboarding and reporting. As the turnaround progresses, the role will expand into cost control, invoice support and daily DIMES uploads (direct labour hours to AMPOL SAP). What we offer · A consistent 6/1 roster during the turnaround · Opportunity to step into cost control and commercial tasks · Work within one of Australia’s largest refinery shutdown environments · Supportive team environment with opportunities for growth · Access to UGL learning and development programs Key Responsibilities · Prepare field work packs, ensuring crews have all required hardcopy documentation for safe and compliant task execution. · Support travel and accommodation requests for shutdown personnel. · Manage onboarding administration, including documentation, system entry and compliance checks. · Oversee daily timesheet management and gate time verification. · Assist with cost control activities, including invoice preparation and daily DIMES uploads to AMPOL SAP. About You · High capability with MS Office suite / SAP experience desiered (not essential) · Experienced in administrative support within high volume or operational environments · Highly organised, proactive and adaptable in fast paced settings · Strong attention to detail and comfortable learning new digital systems · Collaborative and confident working with multiple stakeholders · Customer focused, team oriented and committed to supporting safe operations About UGL As part of the CIMIC Group, UGL values diversity in backgrounds, ideas and work styles. We encourage applications from women, Aboriginal and Torres Strait Islander peoples, people with disabilities, culturally diverse candidates and mature aged workers. How to apply If this role sounds like you, please click Apply and follow the prompts. Shortlisted applicants will be contacted. Screening checks may include right to work verification, reference checks, national criminal history checks, and a preemployment medical including drug and alcohol testing.

Responsibilities

The Senior Administrator will ensure smooth daily operations for the AMPOL Turnaround team, managing administration, workforce support, workpack preparation, and timekeeping. As the turnaround progresses, responsibilities will expand to include cost control tasks like invoice support and daily labor hour uploads to SAP.