Senior Advisor Ministerial Systems at Candidate Experience Site - Department of Internal Affairs

Wellington, Wellington, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

17 May, 26

Salary

117598.0

Posted On

16 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

SharePoint Online Administration, Microsoft 365 Tools, Microsoft Teams, Information Management, Training Delivery, Advisory Skills, Relationship Management, Problem Solving, Compliance, Risk Management, Legislative Understanding, Customer Centered Mindset, Microsoft Copilot, System Support, Workflow Management, Permissions Management

Industry

Government Relations Services

Description

About Us | Mō mātou The Partnerships and Commissions - Te Aukaha branch of the Department of Internal Affairs supports some of Aotearoa’s most significant democratic and community functions. Our portfolio spans national institutions, commissions, Ministerial Services, and community-based operations that support the Prime Minister, Ministers, and the Executive. Within Ministerial Services, we enable Ministers’ Offices to operate effectively, securely, and in line with legislative obligations. Our work sits at the intersection of information, technology, and public trust - supporting good decision-making and strong information stewardship across government. The role | Te tūnga We’re seeking a Senior Advisor – Ministerial Systems to provide specialist advice and hands-on support for the information management and business systems used by Ministers’ Offices. The role focuses on SharePoint Online–based solutions, including the Ministerial Information Management platform (Pūkete), and collaboration tools such as Microsoft Teams and M365. You’ll work closely with Ministerial staff to support day-to-day system use, lift information management capability, and guide offices through changes in how information is managed. You’ll deliver training and guidance, act as a trusted advisor, and balance business needs with legislative, compliance, and risk requirements. You’ll also stay across emerging technologies, including Microsoft Copilot, to help improve the way Ministers’ Offices work with information. This is a varied role combining technical expertise, advisory skill, and strong relationship management in a high-trust environment. What you bring | Nōu te rourou Strong experience administering and supporting SharePoint Online, including site creation, maintenance, permissions, Lists and workflows Practical experience with Microsoft 365 tools, particularly Microsoft Teams; exposure to Copilot or AI tools is an advantage Sound knowledge of information management principles, ideally within the New Zealand public sector Understanding of relevant legislation and standards, including the Public Records Act 2005 Confidence delivering training, guidance, and advice to non-technical users Proven ability to build trusted relationships and work collaboratively with a wide range of stakeholders Strong problem-solving skills and the ability to translate business needs into fit-for-purpose system solutions A customer-centred mindset with a focus on quality, compliance, and continuous improvement For you | Mōu At the Department of Internal Affairs, we are committed to offering a collaborative and innovative culture where your perspective and ideas will be welcomed. We want our people to thrive within a culture of best practice, while being able to set and achieve goals and being encouraged to challenge the status quo. To learn more about the diverse, important mahi we do at the Department and see why we're a great place to work check out our website https://www.dia.govt.nz/ Benefits - About Internal Affairs - Careers with us - Benefits - dia.govt.nz The appointing range for this role $94,499 - $117,598 with the potential to appoint higher depending on level of experience. How to apply | Me pēhea te tuku tono We are unable to accept applications via email. Please click the apply button to submit your application. We're committed to ensuring our application process is accessible to everyone. Please reach out to our recruitment team below if there is any support we can provide to ensure the process is accessible to you. Applications for this role close 5pm, Monday March 2nd. Please also note that you must have the legal right to live and work in New Zealand to be considered for this role. If you have any questions, please e-mail Ministerial Resourcing. To review the full job description, please click here.

Responsibilities

This role involves providing specialist advice and hands-on support for information management and business systems used by Ministers' Offices, focusing on SharePoint Online, Microsoft Teams, and M365 solutions. The advisor will support daily system use, enhance information management capability, deliver training, and ensure compliance with legislative requirements.