Senior Assistant, Department of Psychiatry at Aga Khan University

, , Pakistan -

Full Time

Start Date

Immediate

Expiry Date

03 May, 26

Salary

0.0

Posted On

02 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication Skills, Interpersonal Skills, MS Office Proficiency, Organizational Skills, Administrative Support, Logistical Coordination, Event Organization, Document Management, Calendar Management, Problem Solving, Team Coordination, Time Management, Typing Skills, Transcription Skills, Training Coordination, Presentation Preparation

Industry

Hospitals and Health Care

Description

Department: Psychiatry Entity: Medical College Location: Karachi, Pakistan Introduction: The Aga Khan University was found in 1983 as Pakistan’s first private university, Aga Khan University is a not-for-profit institution and an agency of the Aga Khan Development Network. Starting in 2000, the University expanded to Kenya, Tanzania, Uganda, United Kingdom and Afghanistan. AKU began life as a health-sciences university. The Department of Psychiatry has a strong commitment to undergraduate and postgraduate education, research, and clinical service. The Department offers comprehensive psychiatric evaluation, consultation and treatment services in both inpatient and outpatient settings. Treatment modalities include pharmacotherapy, ECT, individual and family therapy and behaviour management techniques. Subspecialties include Child & Adolescent Psychiatry and Geriatric Psychiatry. An occupational therapy programme is attached to the inpatient and day care services. Formal structured undergraduate teaching and postgraduate residency programmes are integrated into the academic functions of the Department. As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment. Responsibilities: You will be responsible for: organizing and scheduling faculty meetings; providing secretarial & administrative support to Chair and taking phone calls and managing calendar; assisting and coordinating UGME programme with Program Coordinator; coordinating and arranging transports for official visits of faculty and staff; assisting in logistical and administrative tasks for the projects; typing letters, memos, meeting minutes, transcribe medical summaries forms etc; assisting faculties in organizing in events (academic activities, courses, symposiums, workshops and webinars); maintaining all office equipment (computer, telephone, etc) in working condition and be responsible for lodging and following up complaints with concerned departments; maintaining filing system for all documents, correspondence, reports, and other materials; coordinating with other department to resolve day to day issue like IT, HR, Finance; timely renewal of faculty documents like PMDC and credentialing; enroll faculty and staff in training like ACLS, BLS, PALS before expiry; preparing presentation/posters for faculty research presentations; maintaining calendars, scheduling appointments and meetings and arranging logistics. (Venue booking, meal requests); coordination for disposal of office equipment; maintaining CME records of faculty members; any other tasks as assigned by the faculty/supervisor. Requirements: You should have: Minimum Bachelor’s degree, Master’s will be preferred. Minimum two years of relevant experience. Excellent communication and interpersonal skills Proficient in MS Office applications Excellent organizational capabilities and abilities to handle diverse tasks. Comprehensive employment reference checks will be conducted

Responsibilities

The Senior Assistant will be responsible for organizing faculty meetings, providing administrative support to the Chair, and coordinating various programs and events. Additional tasks include maintaining office equipment, managing documents, and assisting with logistical arrangements.