Senior Associate, Contracts Administrator at LA28

Los Angeles, California, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Dec, 25

Salary

95000.0

Posted On

16 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Contracts Management, Procurement, Attention to Detail, Construction Management, Legal Compliance, Supplier Management, Project Management, Communication, Collaboration, Problem Solving, Adaptability, Organizational Skills, Time Management, Negotiation, Documentation, Teamwork

Industry

Spectator Sports

Description

LA28 does not provide relocation assistance. The Summer Olympic and Paralympic Games will be hosted in Los Angeles, California in 2028, returning to the United States for the first time in over 30 years. 2028 will be the first time LA hosts the Paralympic Games, creating an opportunity to expand awareness, understanding and inclusion of people with disabilities. LA28, the organizers for the 2028 Olympic and Paralympic Games in Los Angeles, is on a mission to create an unparalleled Games experience for athletes, fans, partners, our community and our people. Our vision is to collectively create what’s next through sport, community and the power of our differences. The 2028 Olympics and Paralympics will represent LA and leverage the strength of our community’s creativity as we collectively work to design a Games that we all want to be a part of. We do this by focusing on people and by inviting everyone into the story of the LA28 Games. The LA28 organizing committee is an independent, non-profit organization that is privately funded and governed by a board of directors. Values and Behaviors: Optimism – Embody a positive, enthusiastic, and solution-oriented attitude in everything we do; challenge the status quo, inspire and support one another to achieve our best; have our eyes on the future and believe we can make a meaningful impact Integrity – We communicate openly and honestly, listen, and respectfully value multiple perspectives; we do what we say and are accountable for everything we do; we do the right thing, always. Even when it isn’t easy Excellence – We hold ourselves to the highest standard and expectations; we live our values and truths and persevere through challenges; we are continuous learners and adapt and pivot with speed to meet changing needs Inclusion – We seek to represent, include, empower and level the playing field; our work reflects the communities we serve and the world in which we live; we leverage our platforms to bring awareness to issues relevant to who we are Co-Creation – We are authors of a shared story. Everyone contributes their unique voice to our shared mission; we share pride in our accomplishments and ownership of our shortcomings Boldness – We embrace creativity, courage and outside-the-box thinking; we are unafraid to take risks, explore unconventional solutions, and learn from the process; we are innovators, disruptors, and challengers of the status quo Senior Associate, Contracts Administrator The Venues and Infrastructure (VNI) team plays a critical role in delivering competition and non-competition venues that are functional, innovative, and fully accessible for the Olympic and Paralympic Games. As part of the larger Sport and Games Delivery group, the VNI team ensures that all venues are designed, developed, and delivered with the highest standards for functionality, sustainability, and inclusion within time and budget limits. Reporting to the Procurement Manager, the Contracts Admin manages the contracts execution process. The Contracts Admin will assist the Procurement Manager to convert tender documents from the successful bidders into contracts using established templates and processes. In addition, the Contracts Admin will play an integral role in being the point of contact for the suppliers as they on-board into relevant LA28 supplier management systems, and ensuring the contracted terms are reflected into construction management and invoicing systems. This role will require deep collaboration across Finance, Legal, Procurement functional areas, as well as partners and suppliers. The successful candidate will have a high attention to detail, especially in the development of construction related contracting and procurement documents. Key Responsibilities: Contracts Management Prepare contracts using established templates, in partnership with Construction Management teams Enter NDAs into LA28 systems and complete relevant onboarding forms for successful suppliers Ensure that agreed scopes, milestones, costs, and other terms from the successful bidders are reflected in the contract documents Manage contract execution (signatures, correspondence) in partnership with Legal teams Store executed contract documents in relevant repositories ensuring key terms and deliverables are reflected in construction management and invoicing systems Background & Qualifications: Minimum 4+ years’ experience in procurement and/or contracts management of infrastructure and temporary works. Games and major event experience a plus Knowledge of purchasing, payment, and contract management systems, including but not limited to Agiloft, Workday, Textura, CMiC, Compass and similar Experience working with a contracted workforce High attention to detail in contract documents and supplier correspondence Physical Requirements and Working Conditions The position is in Los Angeles with in-person attendance required Occasional travel to construction sites The majority of work will be conducted in an office setting, requiring extended periods of time using computers, phones, and other office equipment. The LA28 office is an open floorplan working environment; employees must be able to work efficiently in an open cubicle environment. Position Requirements: Education: Bachelor's degree in business, legal, or equivalent work experience Project management desired Expectations: Demonstrated commitment to co-creation and collaborative decision-making Ability to work independently and adapt to changing priorities Submission Requirements: Resume The annual base salary range for this position is $73,000.00 - $95,000.00. The pay scale provided is the range that LA28 reasonably expects to pay as starting base compensation for this role. All LA28 compensation remains subject to final determination based on individual candidate qualifications, experience, or other reasonable criteria consistent with LA28’s operational business needs and applicable law. LA28 does not provide relocation assistance. LA28 is committed to operating fair and unbiased recruitment procedures allowing all applicants an equal opportunity for employment, free from discrimination on the basis of religion, race, sex, age, sexual orientation, disability, color, ethnic or national origin, or any other classification as may be protected by applicable law. We strive to build a team that is diverse, inclusive and encourages qualified candidates of all backgrounds, perspectives, and identities to apply. We will consider all qualified candidates with criminal histories in a manner consistent with local law. We assess applications based on relevant skills, education, and experience a candidate can add to our team.

Responsibilities

The Contracts Administrator manages the contracts execution process and assists the Procurement Manager in converting tender documents into contracts. This role requires collaboration across Finance, Legal, and Procurement functional areas, ensuring contracted terms are reflected in construction management and invoicing systems.