Senior Associate Director, Programs - The Task Force for Global Health at Emory University

Decatur, Georgia, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Feb, 26

Salary

0.0

Posted On

17 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Global Health Programs, Data Use Agreements, IRBs, International Travel Coordination, Organizational Skills, Analytical Skills, Problem-Solving Skills, Program Operations Management, Strategic Planning, Communication Skills, Interpersonal Skills, Software Skills, Meeting Coordination, Diversity, Equity, and Inclusion, Project Management, Human Resources Coordination

Industry

Higher Education

Description

Discover Your Career at Emory University Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community. Description The Senior Associate Director, Programs position primarily provides program management to the Finance and Business Operations team, Data and Specimen Use access determination and process management, Human Resource coordination for the CHAMPS program office and strategic support to the Sr Director of Finance and Business Operations and the Finance and Business Operations (FAB) team in the Program Office. The position works under the broad guidance of the Sr Director of Finance and Business Operations KEY RESPONSIBILITIES: Knowledge and experience working in global health programs Knowledge and experience working with Data Use Agreements and IRBs Experience with international travel and coordinating travelers Superior organizational, analytical, and problem-solving skills Experience managing program operations and multitasking Knowledge and experience working on strategic planning activities Ability to effectively communicate in a variety of communication settings: one- on-one, small, and large groups Ability in working with all levels of staff and with teams Exceptional written and verbal communication and interpersonal skills Exceptional software skills (i.e., Power Point, Excel) Ability to effectively coordinate and facilitate meetings Must be comfortable with domestic and international travel Commitment to personal and professional growth Respect for diversity, equity, and inclusion Directs the strategic planning, development, and implementation of a program. Serves as a liaison and key spokesperson to various committees and organizations. Responds to inquiries and assists in promoting the program. Assists with policy formulation, strategy development, and the management of daily operations. May collaborate with representatives from private, government, and international agencies. Conducts research, designs new initiatives, and writes publishable articles and papers. May supervise staff. FOCUS AREA RESPONSIBILITIES % (EST): Business Operations Identify FAB team priorities, activities, and deliverables and assign and track tasks for completion Develop, coordinate the annual update and monitor compliance ofall Standard Operating Procedures (SOP) across the CHAMPSProgram Office Provide the logistics and operations support/oversight to CHAMPSGlobal Partners Board Meeting and Site Network meeting. Providing critical program oversight to ensure that all internationaltravel arrangements meet Emory requirements and are in fullcompliance with donor regulation while striving for the mostefficient travel option Monitor the security situations in each CHAMPS site and travelroutes updating a travelers security guide Provide guidance and oversight for in-office meeting needs Conduct literature reviews; synthesize and summarize literaturesurrounding global operations implementation Human Resources (30%): Provide guidance and oversight for onboarding and offboarding processes for all CHAMPS staff ensuring consistentimplementation across all partner organizations including Mauve,Liverpool School of Tropical Medicine and other partnerorganizations Provide Human Resource support supervisors across the CHAMPSprogram office with needed guidance on job descriptiondevelopment, interview evaluations and selected candidatedocumentation Provide guidance to Task Force resources around in-office supportfor staff, in regards to space needs, technology, room booking,facilities tickets, and other in-office needs Coordinate and/or conduct trainings on essential workplace toolsand services across the program office Data Access Management (15%): Coordinate the data requests from the Gates Foundation and otherpossible donors, the program office, and other domestic andinternational stakeholders Triage the data requests to determine the level of data required andcoordinate the execution of DUAs, MTAs, and other agreements Work withTask Force for Global Healthr to update existingtemplates as needed Provides strategic oversight and project management support forthe re-organization of the Data Access Working Group, ensuretimely follow-up on action items, develop strategic agendas, androutine communication updates. Manage interaction and coordination with internationalorganizations Program Management (15%): Responsible for communicating, sharing, and transferring knowledge to colleagues and customers Develops and provides effective informational and motivationalpresentations Builds consensus among global partners and collaborativeparticipants Represents CHAMPS across TFGH and Internationally as needed Participate fully as a member of CHAMPS program office bycontributing, assisting, and participating in projects, initiatives, andactivities as requested by leadership Manage and maintain the SmartSheet system for the PO. Coordinate accounts, training, and resource needs. Coordinate with finance team to ensure appropriate licensing is assessed and maintained. Project Management (20%): Provides strategic oversight and project management support forthe discrete projects, such as vaccine effectiveness. Ensures timely follow-up on action items, assistance with budget items, develop strategic agendas, and maintain routine communication updates. Create, maintain, and communicate changes to program office workplans, such as implementation planning and strategic planning;partnering with the other program office units and leadership team. TRAVEL: 1-2 times/year MINIMUM QUALIFICATIONS: Bachelor's degree in a field related to the program and seven years of professional experience related to the program and previous supervisory and program/project management experience, OR equivalent combination of experience, education, and training. Master's degree preferred. NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee. Additional Details Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD). Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.

Responsibilities

The Senior Associate Director, Programs is responsible for program management within the Finance and Business Operations team, overseeing data access management, human resources coordination, and providing strategic support. This role involves liaising with various stakeholders, managing program operations, and ensuring compliance with regulations.