Senior Associate, Travel & Office Assistant at Pearl

, , Ukraine -

Full Time

Start Date

Immediate

Expiry Date

05 Sep, 26

Salary

0.0

Posted On

07 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Travel Coordination, Office Administration, Expense Tracking, Logistics Management, Documentation, Visitor Management, English Communication, Organizational Skills, Financial Reporting, Vendor Coordination

Industry

Hospitals and Health Care

Description

About Us Pearl is AI for professional services at global scale, combining advanced AI with verified human expertise to deliver help that is accurate, accountable, and fast. Since 2003, our network has connected millions of customers with licensed professionals across 196 countries, making real expertise available anytime, anywhere. Our Values Data driven: Data decides, not egos Courageous: We take risks and challenge the status quo Innovative: We're constantly learning, creating, and adapting Lean: We focus on customers, using lean testing to learn how to serve them best Humble: Past success is not a guarantee of future success About the Role We are looking for a Travel & Office Assistant to join our People & Operations team in Uzhgorod. This role is focused on supporting business travel within Ukraine while also helping ensure the local office runs smoothly day to day. You will coordinate travel logistics, manage related documentation and expense tracking, and support visitors and office operations with a hands-on, on-site presence. This is a great opportunity for someone who is organized, responsible and comfortable managing logistics, payments, documentation, and in-person coordination. What You’ll Do Travel Management & Logistics Coordinate and book business trips within Ukraine, including transportation and accommodation. Support travel-related payments, expense tracking, and documentation in line with company processes. Prepare and maintain the administrative and financial records needed for reporting. Office Presence & Visitor Experience Welcome visitors and newcomers to the Uzhgorod office and help ensure a positive experience. Provide practical support to visitors, including workspace setup, local guidance, and coordination help. Manage incoming and outgoing office deliveries and shipments. Operational Collaboration Coordinate with the broader office administration team to help keep the office stocked and running smoothly. Report local office maintenance, utility, appliance, or security issues as needed. Support local execution of internal events, celebrations, and team activities. What We’re Looking For 1-3 years of experience in office administration, travel coordination, or a similar logistics-heavy role. Experience handling documentation, expense tracking, reporting, or payments with a high level of accuracy. Strong organizational skills and the ability to coordinate multiple requests and follow through reliably. Confidence using travel booking tools and working with transportation and logistics processes. A professional, welcoming communication style and the ability to work with both local and international stakeholders. At least an intermediate level of English for written and spoken communication. Ability to work on-site from our Uzhgorod office daily. #LI-DNI Our Commitment to an Inclusive Workplace We welcome people from all backgrounds who seek the opportunity to help build a future where professional services are readily available to all. If you have curiosity, passion, and a collaborative spirit, come work with us. Pearl is committed to an inclusive workplace. Pearl is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, disability, age, or other legally protected status. AI Disclosure & Informed Consent Artificial intelligence (AI) technology may be used during the hiring process to record, transcribe, analyze, and rank interview responses. By submitting your application and participating in the interview process, you acknowledge and consent to the use of AI technology in the hiring process. For more information see our AI Disclosure and Consent Policy. #LI-Remote

Responsibilities

Coordinate business travel logistics and expense tracking within Ukraine. Manage daily office operations, visitor experiences, and local administrative support in Uzhgorod.