Senior Bids and Proposals Specialist (with InDesign Experience) at Aecom USA

Taguig, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

22 Jan, 26

Salary

0.0

Posted On

24 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

InDesign, Adobe Creative, MS Office, Graphic Design, Proposal Writing, Client Research, Collaboration, Analytical Thinking, Attention to Detail, Content Development, Compliance Management, Team Leadership, Project Management, Technical Guidance, Training, Process Improvement

Industry

Civil Engineering

Description

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description *Please be informed that this role is in the pooling stage, meaning, no definite timeline to hire* Job Brief: The Senior Bids and Proposals Specialist is responsible for assisting the Team Lead in day-to-day operational management within the Bids and Proposals function. This includes involvement in strategy execution, working with major pursuits and proposal managers, and providing end-to-end proposal assistance, training, and guidance to junior members of the team. Duties and Responsibilities: Lead / Assist on region-specific must win pursuits and manage complex compliance requirements Contribute to and lead Go /No Go and green light analysis / readiness to bid assessment in partnership with capture / bid managers; update CRM data as needed to maintain accuracy Contribute to pre-RFP proposal planning, Four Rules win strategy and message, and ensure client issues and discriminators in deliverables. Build positive relationships and support team formations on pursuits Contribute, write and edit key draft proposal content such as executive summaries or cover letters Develop content plan for proposal or provide templates to writing team with specific requirements/compliance or messaging guidance Facilitate and organize content for milestone and color reviews, manage recovery and implementation of comments and finalization of documents and compliance Collaborate with graphic designers on design and custom graphics or layout. Support final and edit layout in Word, InDesign, or other programs and follow branded templates and coordinate final production Conduct client or industry research as needed Serve as a champion for specific client/portfolio or sector of the business line and contribute to new content. Coordinate with subcontractors to gather data required and provide technical guidance Participate at pre-bid meetings with bid or capture manager to build knowledge or external relationships Apply technical knowledge and work with senior members of the team in managing complex pursuits and developing process improvement initiatives Assist the Team Lead in managing team workload and performing quality checks on output of junior members of the team prior to submission to stakeholders and clients Address critical and unique issues, identify risks, and propose ways to prevent occurrence of similar issues and concerns Lead and support key improvement projects and provide guidance and technical expertise to junior members of the team Qualifications Minimum Requirements: Amenable for night shift schedule - 9PM to 6AM Open to hybrid set-up Bachelor’s degree in Communications, Journalism, Business, Marketing, or equivalent combination of experience and education At least 6-8 years of Bid experience, preferably within a professional services firm in a similar industry Skills in Adobe Creative especially InDesign is required Advanced proficiency in MS Office tools such as Word and PowerPoint Understanding of graphic design and an eye for communicating content visually – can effectively use our brand guidelines and work with our corporate identity. Attributes: Ability to be thorough and meticulous in completing assigned tasks and with the ability to propose ways to prevent or eliminate errors, discrepancies & issues. (Attention to Detail) Ability to gather, integrate, validate, and analyse relevant data to develop resolutions, findings, and recommendations. (Analytical Thinking) Ability to maintain a high level of collaboration among multiple internal and external stakeholders to effectively arrive at solutions and develop initiatives. (Collaboration) Additional Information About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com. What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

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Responsibilities

The Senior Bids and Proposals Specialist assists the Team Lead in managing day-to-day operations within the Bids and Proposals function. This includes leading proposal efforts, ensuring compliance, and providing guidance to junior team members.