Overview of the Function
The global Finance function ensures robust financial control across our global operations, while partnering with the firm as a valued commercial advisor, influencing strategic decision making and driving long term profitable growth for the firm.
We achieve our vision with all our people working collaboratively with a shared culture and identifying themselves as part of one inclusive Global Finance team.
Role summary/purpose of job
The Senior Billing Analyst prepares and processes client bills ensuring that invoices are sent out accurately and in a timely manner. The team works closely with the Client Value Analyst and the Executive Assistants to manage working capital and forms an important part of the larger Finance function.
This role involves working as part of a larger global Billing team. We are looking for a flexible team player who thrives in an active work environment. The role requires attention to detail, comfort with figures, and a proactive approach to problem solving.

Key responsibilities and deliverables

• Process client bills, including uploading to the client’s ebilling system as required, and ensuring compliance with client fee deals, local regulations, tax requirements and internal billing policies.
• Edit bills based on instructions received from partners, assistants and client value while adhering to firm operating procedures.
• Accurately process time and cost transfers and write-offs/write-downs while ensuring proper authorization.
• Maintain a proper audit trail of work performed to ensure compliance with global and local billing standards.
• Proactively manage personal productivity in order to meet deadlines and ensure an accurate work product.
• Review, analyze and ensure compliance with client’s Outside Counsel Billing Guidelines.
• Address and resolve billing inquiries and discrepancies, working directly with attorneys and clients to ensure accurate invoicing.
• Assist in training new team members on billing processes as required.
• Provide coverage during absence of other team members.

Key requirements (Communication/skills/experience)

Essential

• Confident working with numbers and able to reconcile (excellent numeracy skills).
• Good knowledge of Microsoft Excel and Word.
• Ability to communicate effectively with a different colleagues, specifically, partners, executive assistants, client value and others.
• Effective time management and organizational skills with an ability to be flexible on short notice based on demand.
• Results focused and able to meet deadlines and manage expectations. Ability to organize, prioritize, plan and multi-task work activities, with the abilities to effectively meet periodic deadlines
• Strong interpersonal skills and a customer service-like approach.
• Team oriented but with the ability to work independently, with minimal supervision, adapting to new assignments/deadlines in a fast-paced environment while delivering excellent service

Desirable

• Experience in a billing environment and knowledge of law firm billing systems (Thompson Reuters Elite 3e).
• Ebilling experience, familiarity with E-billing Hub and multi-currency preferred

For individuals assigned and/or hired to work in New York and California, Freshfields is required by law to include a reasonable estimate of the compensation range for this role. This compensation range is specific to the States of New York and California and takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $100,000 to $130,000.
EEO Statement
Freshfields US LLP is proud to be an equal employment employer. Our policies and practices will be free from unlawful discrimination based upon race, color, ethnicity, religion, creed, sex (including pregnancy, childbirth or related medical conditions), national origin, citizenship, immigration status, ancestry, age, marital status, protected veteran status, military service, disability, medical condition, genetic information, sexual orientation, gender identity, or any basis prohibited under federal, state or local law. We strive to promote an atmosphere that encourages equal opportunities and prohibits discriminatory practices, including sexual harassment.
Disability Accommodation for Applicants to Freshfields US LLP
Freshfields US LLP is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the alternative email address below to contact us about your interest in employment at BusinessServicesRecruitment@Freshfields.com , or you can send your resume to BusinessServicesRecruitment@Freshfields.com , or you can call us at +1-212-277-4000

• Process client bills, including uploading to the client’s ebilling system as required, and ensuring compliance with client fee deals, local regulations, tax requirements and internal billing policies.
• Edit bills based on instructions received from partners, assistants and client value while adhering to firm operating procedures.
• Accurately process time and cost transfers and write-offs/write-downs while ensuring proper authorization.
• Maintain a proper audit trail of work performed to ensure compliance with global and local billing standards.
• Proactively manage personal productivity in order to meet deadlines and ensure an accurate work product.
• Review, analyze and ensure compliance with client’s Outside Counsel Billing Guidelines.
• Address and resolve billing inquiries and discrepancies, working directly with attorneys and clients to ensure accurate invoicing.
• Assist in training new team members on billing processes as required.
• Provide coverage during absence of other team members