Senior Board Assistant/Executive Board Assistant at Asian Development Bank

Manila, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

11 May, 26

Salary

0.0

Posted On

10 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Skills, Planning, Coordination, Time Management, Communication Skills, Interpersonal Skills, Diplomatic Skills, Attention To Detail, Confidentiality, Computer Systems Knowledge, GenAI Technology, Publishing Software, Team Collaboration, Cultural Awareness, Judgment, Problem Solving

Industry

International Trade and Development

Description

Join Our Mission to Foster Prosperity in Asia Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region. Organizational Setting and Reporting Relationship The position of Senior Board Assistant/Executive Board Assistant is assigned to the BOD Staff Services (BSS) within the Board of Directors (BOD). You will be based at our Headquarters in Manila, Philippines. You will report to the Alternate Executive Director or Director's Advisors. Your Role As Senior Board Assistant/Executive Board Assistant, you will provide administrative functions to members of the Board of Directors, be responsible for daily office administration and coordinate internal and external communication. You will: a. Communications - Internal and External Contacts Provide efficient reception services and queries resolution for visitors from agencies and constituency member countries, establishing the nature and priority of requirements of visitors to ensure that they are attended to in a timely manner. Respond to memos/correspondence on behalf of the Executive/ AlternateDirector and the Constituency Office, and produce draft replies for less complex issues. Liaise with authorities in capitals of constituency member countries, embassies/consulates, and other agencies of constituency member countries. Ensure that all ADB documents are prepared and transmitted to authorities in capitals of constituency member countries, including Governors of ADB, to embassies/consulates and to other agencies in a timely manner. b. Calendar/Logistics/Travel Coordinate visits and provides assistance to dignitaries and guests visiting ADB and the Constituency Office, from authorities and ministries of the constituency member countries, embassies/consulates, and other agencies. Administer the schedule of the Alternate Executive Director, including appropriate arrangements for meetings, travel, accommodation, and events. c. Coordination Ensure that the Alternate Executive Director's instructions are passed on to appropriate ADB staff for proper action and monitors the status of replies Support the coordination for the Constituency Office's Annual Report, Coordinate information updates on the fact sheets for Constituency member countries produced by the Department of Communications and Knowledge Management. Help prepare other special reports undertaken by the Constituency office. Provide support in coordinating administrative arrangements for Board events and the ADB Annual Meeting d. Office Administration Provide back-up for other assistants as requested. Handle classified information in accordance with security arrangements of ADB and of constituency member governments. Ensure, together with the other Assistants, that office filing systems and records are properly maintained and updated in accordance with existing ADB and the Constituency Office's requirements. Ensure that all Board documents are transmitted electronically to all Constituency capitals in a very timely manner.. e. Others Perform any other duties as may be required and reflected in the incumbent's workplan. You will need: Bachelor's degree At least 5 years of relevant professional experience as executive assistant handling senior executives. Able to work independently and on flexible hours to accommodate time-zone differences of capitals and of constituency member countries. Exemplary administrative, planning, coordination, and time management skills. Excellent written and verbal communication skills in English, as well as typing, editing and proofreading skills with meticulous or impeccable attention to detail Thorough understanding or willingness to acquire in-depth knowledge of ADB's diverse procedures and operations. With excellent interpersonal and diplomatic skills to interface and diplomatically with dignitaries, staff, consultants, clients and other internal stakeholders throughout ADB. Can work collaboratively within teams as constructive team member. Can liaise and work with individuals from different cultural/national backgrounds. Knowledge and understanding of commonly used computer systems and applications, including GenAI technology, Copilot and , publishing software tools used within ADB Able to practice confidentiality in handling sensitive information and exercise sound judgement when making procedural decisions. Please refer to the link for ADB Competency Framework for Technical Local Staff (TL2 and TL3) Benefits ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience. Retirement plan Medical and health benefits Paid leave (including parental) Life and other insurance plans Staff development Additional Information This appointment is open to internal and external applicants. This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff's particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff's performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment. 1) Multiple positions at various grades may be filled from this opening. 2) The actual position title and grade will be based on your qualifications, experience and job scope that will be assigned to the selected applicants. 3) Location ADB Headquarters, Manila, Philippines. About Us ADB is a leading multilateral development bank supporting inclusive, resilient, and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together, ADB harnesses innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard our planet. Founded in 1966, ADB is headquartered in Manila and owned by 69 members—50 from the region. To view ADB Organizational Chart, please click here. ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply. Visit ADB Careers FAQ for more information. #LI-Onsite

Responsibilities

The Senior Board Assistant/Executive Board Assistant will provide administrative support to the Board of Directors, manage office administration, and coordinate communication. Responsibilities include handling internal and external contacts, managing calendars and logistics, and ensuring timely transmission of documents.