Senior Buyer

at  Johns Hopkins Aramco Healthcare

EDUCATION

Bachelor’s Degree in related fields required.

EXPERIENCE

• Minimum 10 years of related experience, preferably with 2 years of category-specific experience
• Experience in supervising staff and / or leading teams through oversight and direction.

CERTIFICATIONS/OTHER REQUIREMENTS AS APPLICABLE

• Intermediate skills in Microsoft Word & Excel.
• Strong organizational skills
• Ability to work independently as a decision maker
• Excellent verbal and written communication skills internally and externally
• Experience in customer service; preferably health care specific interactions
• Purchasing and/or Finance background is preferred
• Enterprise Resource Planning system experience, specifically SAP is preferred
• Experience with multiple information systems.

PRINCIPAL DUTIES

Execute the operational purchasing according to procurement policies, contracts, procedures, processes, and guidelines for the assigned categories.

OPERATIONAL RESPONSIBILITIES

• Efficiently secure the day-to-day supply of goods and services through implementation of lean processes
• Consolidate purchase requisitions (PRs) from requesters and verify that all necessary data is present before raising order
• Clarify information with requesters and /or approvers prior to submission of purchase orders
• Request item master creation and / or revision of to ensure accurate order and master data management
• Request vendor master creation and / or revision to ensure accurate vendor contact information, management and future request for quotations
• Create purchase orders, get necessary approvals according to the Delegation of Authority and manage order tracking
• Transmit and/ or communicate purchase orders to appropriate vendors through various modes of communication
• Monitor order fulfilment progress
• Conduct tactical negotiations for spot, small value requirements (if contract is not in place and under category manager supervision)
• Follow up on open orders and expedite the status of items outside of Service Level Agreement (SLA) requirements, vendor Advance Shipment Notices (ASN) or customer critical needs.
• Support invoice reconciliations and release of payments
• Ensure documentation of purchase orders including correct usage of procurement master data
• Ensure compliance with existing contracts, involving relevant Category managers where required
• Ensure an efficient and compliant request to payment process (R2P) and a timely resolution of any issues as they arise
• Work closely with Finance, Legal, Business Stakeholders, and IT to drive and adhere to control and compliance standards
• Maintain ongoing relationship with suppliers and support category managers in assessing their performance
• Recommend products for sourcing considerations (such as vendor change, update, and allocation) and inclusion / removal from procurement agreements to the appropriate category manager
• Meet established department Key Performance Indicators (KPI), Service Level Agreements (SLA) and individual annual goals and metrics
• Maintain all safety and security measures per organizational policies