Senior Clerk - Records Imaging - 0133 - 01310

at  Nueces County

SUMMARY:

Performs a variety of clerical functions which follow established procedures, and which may require some judgment and specialized subject knowledge.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Use personal computer, scanner, and imaging software to scan, revise and retrieve documents.
Scan minute books, court documents, and case files for criminal, civil and probate cases.
Creates file indexes and folders for accessing and retrieving electronic documents.
Enters file reference information including items such as the plaintiff name, defendant name, case numbers, date(s), and related information to locate scanned documents.
Maintain quality assurance standards by visually comparing digital images to original documents to verify accuracy and completeness for documents.
Identifies and recognizes discrepancies in minute books, case files, dockets, court records, and on-line information to correct document errors and provide accurate filing of scanned documents.
Conduct research, as needed, to assure files and documents are correct, and coordinate corrections with the District Clerk’s office.
Utilize index books and dockets to identify cause numbers, case numbers, and/or names to create document indexes.
Reviews, validates and processes documents according to established procedures and training.
Performs other clerical duties as required, including filing, indexing, and recording information, making copies, and sorting court documents that need to be converted into electronic files.
Utilize collaborative efforts to work closely with individuals in other departments when discrepancies are found in order to correct them.
Assist in training of other individuals as needed in the use and operation of the imaging system and procedures for processing documents.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Any employee who drives a vehicle on official business must have a driving record which meets standards set by the County and the County’s insurance carrier.
EDUCATION and/or EXPERIENCE:
High school diploma or general education degree (GED) with courses in word processing, plus a minimum of three years of responsible clerical work experience, preferably with a governmental entity.
Any equivalent combination of experience and training which provides the required knowledge, skills and abilities, may be considered for current Nueces County employees only.

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
Ability to apply concepts of basic algebra and geometry.

OTHER SKILLS AND ABILITIES:

Ability to understand and follow oral and written instructions.
Ability to establish and maintain simple records and files and to organize data.
Ability to proofread for completeness and accuracy.
Must have good grammar and spelling skills.
Ability to type accurately.
Ability to operate or demonstrated ability to learn to operate a personal computer system and document management system.
Should be familiar with word processing programs and performing data inquiries of on-line databases and files.
Ability to apply rules, regulations and statutes to standard or routine situations.
Ability to make judgments regarding appropriate response to routine questions or situations and to recognize need to refer more complex issues to supervisor.
Ability to establish and maintain effective working relationship with other county employees, officials and with the general public.
Be detail oriented.

Please refer the Job description for details