GENERAL INFORMATION

Job ID
30143
Location
Dubai, United Arab Emirates
Work Types
Full Time
Categories
Entity Management
We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check to see whether the role you are interested in is posted here, on our website.

DISCOVER THE ROLE

Company Secretarial Specialist will support junior and more experienced team members with the delivery of company secretarial services to TMF’s clients. All company secretarial and associated tasks must be completed in an efficient, professional and timely manner, providing a high quality of service to the client. In addition, required to maintain a good working relationship with the client, answer queries and provide them with any requested documentation.

KEY RESPONSIBILITIES

• Incorporating companies in all free zones, mainland and jurisdictions and providing expert guidance to clients on the different types of business structures (LLC, Free Zone, Branch, etc.) available in the UAE and assist them in selecting the most suitable option.
• Renewing licenses of companies incorporated by the company, as well as new customers who require such services from the company.
• Preparing and managing the client account opening documentation and forms, registers, and other relevant company files, and reporting to management.
• Liaising on a daily basis with relevant authorities including but not limited to Government and Free Zone Authorities, Ministerial Departments, Free Zone Customer Services, Agencies, Law Firms, Courts, Public Notaries, Consulates, Embassies, Customs Authorities, Typing Centers, Chambers, Municipalities, Translators, and other 3rd parties.
• Offering and promoting company services to potential clients and maintaining a professional relationship with them, as well as with business partners, solution service providers, and associates in the UAE, Middle East, Europe, and other locations.
• Managing the key relationships with key clients and developing them further.
• Following up and coordinating post-setup services such as corporate bank account opening, monthly services, immigration and visa related services, office administration services, document clearing and attestation services, and so on.
• Conducting due diligence on new and existing clients as/when required.
• Creating an account for all clients who obtain the company’s services.
• Maintaining the validity of the accounts and information recorded, as well as the security of the private and confidential information of the clients available to the company.
• Developing a competency and understanding of the rules, regulations, and practices applicable in the UAE related to the tasks and responsibilities undertaken.
• Maintaining an up-to-date and complete hard copy and soft copy of all documents related to tasks daily and support operational and archival purposes.
• Organize and attend board meetings and annual general meetings (AGMs), prepare agendas, and take minutes to ensure official records are accurately maintained.
• Monitor and ensure compliance with local regulations, including filing statutory documents with the relevant authorities and keeping the company’s information up to date.