Senior Contracts Administrator at UGL Limited

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

23 Jun, 26

Salary

0.0

Posted On

25 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Contract Administration, Procurement, Cost Forecasting, Variation Management, Claim Preparation, Contractual Record Keeping, Financial Reporting, Risk Identification, Subcontract Management, Payment Schedule Management, Scope Analysis, Cost to Complete Updates, Schedule Review

Industry

Rail Transportation

Description

When you join UGL, you will collaborate with some of the Australias most talented experts to help shape the nation. With opportunities to work on large-scale projects from start to finish, you will have the space to grow your skills, pursue your passion, and be supported in creating a career journey that aligns with your aspirations and lifestyle. UGL Utilities Operations & Maintenance business is a trusted provider of essential services across power, water, and gas sectors. With a strong reputation and long-standing contracts in power distribution, transmission, and water operations and maintenance, we are poised for significant growth. About the role Based in Tullamarine, the primary purpose of the position is to support the implementation of rights and obligations under Contracts & Subcontracts, assist in the month end finance reporting and in administering & controlling all procurement and contract administration services to minimise risks and maximise the project outcome. Key responsibilities Assist with review of relevant contract documents to understand UGL’s commercial models, risks rights and obligations. Support projects teams with Procurement for assigned individual works packages and within required timeframes Ensure cost forecasting for allocated subcontracts are accurate and cost impacts are appropriately escalated upon identification. Ensure that suppliers, vendors and subcontractors are adhering to the terms under which they were engaged. Downstream contracts administration including managing all responses, approvals of variations, payment schedules, supplier invoice and the like. Ensure accurate contractual records and registers are maintained, including variations delays, extensions of time. With the support of the Commercial Manager prepare and submit all upstream commercial notices and claims on timely manner (including variations, delays, disruptions etc.) interpreting and applying relevant contractual provisions and compiling evidence documents. Attend commercial meetings with project team, client, subcontractors etc, record relevant points, actions etc. Support project manager to maintain or improve margin, prepare monthly cost to complete updates reflective of current financial position of project. Identify risks and commercial areas of concern for UGL and assist with developing mitigation strategies and reporting obligations. Prepare Payment claims including compiling supporting documents, in consultation with the Project Manager Assist PM in preparing all monthly cost reports, project reports. Participate in review of project schedule, monitoring and reporting the impact of any change. About You Tertiary educated in Engineering, Commerce/Business, Law, Quantity Surveying / Construction Management is highly desired (or equivalent experience). Minimum 2- 5 years of experience in a Contracts Administration or related role within an engineering on construction management environments. Experience in all stages of head contract and subcontract management, including preparing claims, procurement, scope analysis, cost forecasting, variations/claims management, completion and closeouts. SAP experience is beneficial About UGL As a member of the CIMIC Group of companies, we value diversity in our team’s backgrounds, ideas, work styles. We are an Equal Opportunity Employer and strongly encourage applications from women, people with disabilities, Aboriginal & Torres Strait Islander people, mature aged workers and individuals from culturally diverse backgrounds. What we offer Enjoy flexible working options. Benefit from 16 weeks of paid primary parental leave. Complimentary salary continuance insurance. Discounted Medibank health insurance. Shape your career with an Individual Development Plan. Participate in our Wellness Program with AIA Vitality. Access our OneRewards Discount Program. How to apply If this role sounds like you, please click on the apply button and follow the prompts. We will get in touch if you are shortlisted for this opportunity. Please note: As part of the recruitment process, relevant screening checks will be conducted. These may include reference checks, verification of the right to work in Australia, a national criminal history check, anti-money laundering checks, and a pre-employment medical assessment (including drug and alcohol screening). Job Ref 266386

Responsibilities

The primary purpose of this role is to support the implementation of rights and obligations under Contracts and Subcontracts, assist with month-end finance reporting, and administer procurement and contract administration services to minimize risks and maximize project outcomes. Key duties include reviewing contract documents, supporting project teams with procurement, ensuring supplier adherence to terms, and managing downstream contract administration tasks like variations and payment schedules.