Senior Coordinator, People Operations at Acadia Pharmaceuticals Inc.

San Diego, California, United States -

Full Time

Start Date

Immediate

Expiry Date

08 May, 26

Salary

35.77

Posted On

07 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

HRIS Maintenance, Data Input, Compliance Requirements, Onboarding Coordination, I-9/E-Verify Process, HR Reporting, Offboarding Activities, Tuition Reimbursement Administration, Relocation Benefit Services, Wage Notifications, Employment Verifications, Immigration Documentation, Data Management, Analytical Skills, Confidentiality, Interpersonal Skills

Industry

Pharmaceutical Manufacturing

Description

About Acadia Pharmaceuticals Acadia is committed to turning scientific promise into meaningful innovation that makes the difference for underserved neurological and rare disease communities around the world. Our commercial portfolio includes the first and only FDA-approved treatments for Parkinson’s disease psychosis and Rett syndrome. We are developing the next wave of therapeutic advancements with a robust and diverse pipeline that includes mid- to late-stage programs in Alzheimer’s disease psychosis and Lewy body dementia psychosis, along with earlier-stage programs that address other underserved patient needs. At Acadia, we’re here to be their difference. Please note that this position is based in San Diego, CA. Acadia's hybrid model requires this role to work in our office three days per week on average. Position Summary: This role is responsible for specialized areas within the operations and administration of the employee life cycle, including onboarding, data updates, compliance requirements, offboarding, employment documentation, reports, and updates to streamline HR processes. Serves as department primary point of contact for general employee inquiries Primary Responsibilities: Updates and maintains the HRIS by performing data input for employee set up and changes when needed, generates and distributes monthly reports Coordinates designated new hire processes with key stakeholders to ensure a positive onboarding experience; ensures accuracy, timeliness and delivery of employee new hire, termination and change notifications to appropriate parties Coordinates and completes I-9/E-Verify process for new hires and updates to existing employees; stays current on updates to I-9 regulations; audits and maintains I-9 binders as required to ensure compliance, shares training and best-practices with other I-9 practitioners in the department Responsible for creation and distribution of monthly org charts, as well as fulfilling ad hoc org chart requests Collaborates with People Business Partners (“PBPs”) and with other departments as needed to perform employee off-boarding activities. Sends termination emails, completes required paperwork, sends out termination packets, collects forms, files and closes out employee and benefit files, monitors the receipt of separation agreements and repayments and coordinates associated payments Ensure appropriate documents such as offer letters, relocation summaries and signed job description are stored to HRIS employee profiles. Administers the Tuition Reimbursement program Initiates new relocation benefit services with program provider Completes and distributes annual and new hire wage notifications to meet state-specific and federal requirements Maintains required State and Federal postings for Corporate offices Maintains the Job Description file; assists PBPs and LMS Training group with annual job description updates Conducts employment verifications Prepares credentialing letters for sales specialists Maintains immigration documentation files and assists in work visa filings Train and onboard Contingent Workers (“CWRs”) or FTE People Ops Coordinators or other support personnel in the People Ops area Performs other assignments as directed. Education/Experience/Skills: Bachelor’s degree in a related field or an equivalent combination of education and applicable job experience may be considered. A minimum of 3 years’ human resources experience. Prior experience in the medical or life sciences field preferred. Must Possess: Experience maintaining a complex HRIS, with extensive knowledge of Human Capital Management data and system maintenance, troubleshooting and report generation Experience initiating and maintaining I-9 documentation and systems Familiarity with state and federal employment regulations Proficiency in using the latest versions of Microsoft Office including Outlook, Word, and PowerPoint Advanced proficiency with Excel. Demonstrated proficiency in data management and analytics Excellent verbal/written and interpersonal skills Strong analytical and problem solving skills and attention to detail Self-motivation, team orientation and a pro-active approach to work Highest level of integrity and the ability to maintain confidential information Ability to accomplish multiple projects, work assignments and priorities with little supervision Ability to work under pressure, organize and prioritize projects and workload, and work to tight deadlines in a fast-paced environment Physical Requirements This role involves regular standing, walking, sitting, and the use of hands for handling or operating equipment. The employee may also need to reach, climb, balance, stoop, kneel, crouch, and maintain visual, verbal, and auditory communication in a standard office environment and while working independently from remote locations. The employee must occasionally lift and/or move up to 20 pounds. This position requires the ability to travel independently overnight and/or work after hours as required by travel schedules or business needs. In addition to a competitive base salary, this position is also eligible for discretionary bonus and equity awards based on factors such as individual and organizational performance. Actual amounts will vary depending on experience, performance, and location. Salary Range $28.85—$35.77 USD What we offer US-based Employees: Competitive base, bonus, new hire and ongoing equity packages Medical, dental, and vision insurance Employer-paid life, disability, business travel and EAP coverage 401(k) Plan with a fully vested company match 1:1 up to 5% Employee Stock Purchase Plan with a 2-year purchase price lock-in 15+ vacation days 13 -15 paid holidays, including office closure between December 24th and January 1st 10 days of paid sick time Paid parental leave benefit Tuition assistance EEO Statement (US-based Employees): Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications in the exact way they are described in job postings. We are committed to building a diverse, equitable, inclusive, and innovative company, and we are looking for the BEST candidate for the job. That candidate may be one who comes from a less traditional background or may meet the qualifications in a different way. We strongly encourage you to apply, especially if the reason you are the best candidate isn’t exactly what we describe here. It is the policy of Acadia to provide equal employment opportunities to all employees and employment applicants without regard to considerations of race, including related to hairstyle, color, religion or religious creed, sexual orientation, gender, gender identity, gender expression, gender transition, country of origin, ancestry, citizenship, age, physical or mental disability, genetic information, legally-protected medical condition or information, marital status, domestic partner status, family care status, military caregiver status, veteran or military status (including reserve status, National Guard status, and military service or obligation), status as a victim of domestic violence, sexual assault or stalking, enrollment in a public assistance program, or any basis protected under federal, state or local law. As an equal opportunity employer, Acadia is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation. Furthermore, you may request additional support if you are unable or limited in your ability to use or access Acadia’s career website due to your disability, along with any accommodations throughout the interview process. To request or inquire about your reasonable accommodation, please complete our Reasonable Accommodation Request Form or contact us at talentacquisition@acadia-pharm.com or 858-261-2923. Please note that reasonable accommodations granted throughout the recruiting process are not guaranteed to be the same accommodations given if hired. A new request will need to be submitted for any ADA accommodations after starting employment. California Applicants: Please see Additional Information for California Residents within our Privacy Policy. Canadian Applicants: Please see Additional Information for Canadian Residents within our Privacy Policy. Applicants in the European Economic Area, Switzerland, the United Kingdom, and Serbia: Please see Additional Information for Individuals in the European Economic Area, Switzerland, the United Kingdom, and Serbia within our Privacy Policy. Notice to Search Firms/Third-Party Recruitment Agencies (Recruiters): The Talent Acquisition team manages the recruitment and employment process for Acadia Pharmaceuticals Inc. (“Acadia”). Acadia does not accept resumes from recruiters or search firms without an executed search agreement in place. Resumes sent to Acadia employees in the absence of an executed search agreement will not obligate Acadia in any way with respect to the future employment of those individuals or potential remuneration to any recruiter or search firm. Candidates should never be submitted directly to our hiring managers or employees.

Responsibilities

This role manages specialized operations and administration across the employee life cycle, including onboarding, data updates, compliance, offboarding, documentation, and reporting to streamline HR processes. The coordinator also serves as the primary point of contact for general employee inquiries within the department.