Senior Department Administration Officer at City of Greater Geelong

, , -

Full Time

Start Date

Immediate

Expiry Date

12 Oct, 26

Salary

83436.03

Posted On

14 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Stakeholder Management, Diary Management, Email Management, Report Preparation, Event Coordination, Record Keeping, Purchase Order Processing, Analytical Thinking, Problem Solving, Written Communication, Verbal Communication, Resource Management, Planning and Prioritisation

Industry

Government Administration

Description

About the role As the Senior Department Administration Officer, you'll be a trusted partner to the Manager City Development and a key support across the wider department. In this varied and rewarding role, you'll use your exceptional organisational skills, initiative, and attention to detail to keep priorities on track, support the delivery of important projects and services, and help the team achieve meaningful outcomes for our community. Key responsibilities include: * Deliver a range of day-to-day department administrative activities, proactively and effectively within agreed timelines, such as: * Coordinate and support the running of department meetings and functions or events. * Monitor and coordinate department correspondence, workflows and record keeping. * Provide essential individual support to the Manager and assist with diary and email management and preparation of management reports. * Assist the Department in the processing of purchase orders and receipts. * Assist the Manager with ad-hoc assignments including fact finding/information collation, preparing proposals and presentations. * Coordinate and support Councillor portfolio meetings and advisory committees as relevant to the department. * Support the leader in training new team members. About you To be successful in this role, you will have relevant experience in office administration. Essential Experience: * Well-developed people skills to support, influence, and collaborate with relevant stakeholders. * Proficient communication skills - written and verbal. * Strong attention to detail. * Ability for critical and analytical thinking and problem solving. * Strong stakeholder management skills or ability to work effectively with diverse stakeholders to achieve task outcomes. * Ability to plan, prioritise, organise and manage resources effectively. * Study and/or qualification in Business related areas. If this sounds like the role for you, then click apply now! A career with us We’d love for you to continue your career with the City and set the benchmark for a sustainable, inclusive and culturally safe workplace. With a range of benefits, flexible working options, learning and development opportunities, support services and the opportunity to give back to the community, the City has so much to offer! Click https://www.geelongaustralia.com.au/employment/article/item/8d1155a0d84344d.aspx [https://www.geelongaustralia.com.au/employment/article/item/8d1155a0d84344d.aspx] to view all the benefits to you working at the City. We support accessibility and encourage discussions about any adjustments or support you may need during the recruitment process. Applications and Enquiries Click the Position Description link to view more information about this position. Enquiries: Tessa Booth | Governance Advisor Council Business tessa.booth@geelongcity.vic.gov.au [tessa.booth@geelongcity.vic.gov.au] Click the Apply button to submit your application or find out more about this opportunity. If we can assist you with any reasonable adjustments in order to submit your application for this role, please contact the Talent Acquisition team via email at careers@geelongcity.vic.gov.au [careers@geelongcity.vic.gov.au] noting your preferred method of communication and contact details and a member of the team will be in touch. We collect demographic data to help us learn who our advertisements are reaching and how we can reach an even more diverse audience. We are committed to building a more diverse team. Your responses to our demographic questions are strictly confidential and will not be individually shared.

Responsibilities

Provide high-level administrative support to the Manager of City Development and the wider department. Key tasks include managing diaries, coordinating meetings, processing purchase orders, and supporting Councillor portfolio meetings.