Senior Document Controller at Aecom USA

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

01 Oct, 26

Salary

0.0

Posted On

03 Jul, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Control, Information Management, Microsoft Office Suite, SharePoint, Common Data Environments, Version Control, Data Organization, Filing Systems, Problem Solving, Interpersonal Communication, Time Management, Editing, Document Lifecycle Management, Project Management Methodologies, Confidentiality, Training and Mentoring

Industry

Civil Engineering

Description

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description We are seeking a detail-oriented and organized Document Controller to join our team in Abu Dhabi, United Arab Emirates. In this role, you will be the backbone of our information management operations, ensuring that all project-related documentation is meticulously handled, stored, and accessible to authorized team members. You will play a critical role in maintaining the integrity of our document management systems while upholding the highest standards of security, confidentiality, and compliance. If you're passionate about precision, process improvement, and supporting collaborative teams, we'd love to hear from you. Set up, scan, copy, and store project-related documents in both physical and digital formats, ensuring appropriate organization and accessibility Create and maintain document templates that standardize processes and enhance efficiency across the organization Manage incoming requests for documentation and distribute project information securely to authorized team members Maintain and organize filing systems for both physical and digital records, ensuring all materials are stored according to established protocols Monitor and manage document versions, ensuring that the latest versions are always readily accessible and outdated versions are properly archived Review and verify the accuracy of records, making necessary edits and updates to keep documentation current and compliant with organizational standards Ensure all documentation adheres to relevant regulatory requirements, industry standards, and organizational policies Liaise with project teams at all levels and external stakeholders, facilitating seamless communication and secure information distribution Maintain strict confidentiality regarding sensitive and proprietary documentation Prepare regular and ad-hoc reports on project documentation status and metrics as required Train and support team members on document management processes, systems, and best practices Analyze document-related issues and implement effective solutions to improve workflows and efficiency Qualifications Proven work experience as a Document Controller or in a similar document management role Excellent written and verbal communication skills with strong interpersonal abilities Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and SharePoint Hands-on experience with document management software and Common Data Environments (CDEs) Strong knowledge of Information Management Systems and their applications Exceptional attention to detail with the ability to identify and correct errors Excellent time management and organizational skills with the ability to prioritize multiple tasks Proficient typing and editing capabilities Strong data organization and filing systems expertise Analytical mindset with proven problem-solving abilities, particularly related to document management challenges Demonstrated ability to work collaboratively with diverse teams and across different organizational levels Experience with version control and document lifecycle management Familiarity with project management methodologies and processes Ability to maintain confidentiality and handle sensitive information with discretion Capability to train and mentor team members on document management processes Must be able to obtain necessary security clearances as required by the role Additional Information At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment. About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. State/Province: Abu Dhabi Business Group: DCS Legal Entity: AECOM Middle East Business Line: Transportation Work Location Model: On-Site Operating Group: International Primary Location: AE - Abu Dhabi, UAE - Site - Interna

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Responsibilities

The role involves managing the full lifecycle of project documentation, including scanning, storing, and distributing records in physical and digital formats. The controller ensures document integrity, version control, and compliance with regulatory and organizational standards.