Senior Document Controller at Aecom USA

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

29 Jul, 26

Salary

0.0

Posted On

30 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document control, Master document registers, Electronic document management systems, Aconex, Oracle, BIM 360, SharePoint, Quality assurance, Technical documentation, File naming conventions, Project planning, Data reporting, Process standardization, Stakeholder management, Analytical skills, Problem-solving

Industry

Civil Engineering

Description

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description We're looking for a detail-oriented and organized Senior Document Controller to join our dynamic team in Abu Dhabi, United Arab Emirates. In this pivotal role, you will oversee document control operations on large-scale and mega projects, ensuring seamless coordination between project leads and discipline leads. You will work with a high degree of autonomy on routine tasks while maintaining the highest standards of accuracy, transparency, and efficiency. This position offers an excellent opportunity to make a meaningful impact on project success through meticulous documentation management and collaborative teamwork. Participate in document control kick-off meetings and engage in project-wide document control planning initiatives Ensure comprehensive understanding of document control processes and platforms across the project team, providing training and support as needed Develop and maintain Master Document Registers tailored to specific project requirements Create and implement Project Document Control Guidelines to standardize processes and ensure compliance Administer and maintain the Project Contact List with accuracy and attention to detail Identify, spot, and correct non-conformities in documentation, ensuring adherence to established standards Track incoming and outgoing information, managing distribution to appropriate stakeholders Serve as the primary point of contact for file naming conventions, document control standards, and related inquiries Formally issue deliverables, including drawings, documents, and models, with meticulous attention to detail Register, classify, save, and distribute documentation using established protocols and systems Generate regular reports for management and project teams, highlighting project status and document metrics Issue reports on late or unissued documents, identifying trends and recommending corrective actions Collaborate with team members and end-users to troubleshoot document control challenges and implement solutions Contribute effectively to team goals while maintaining a supportive and inclusive work environment Qualifications **Required Skills and Experience:** Bachelor's Degree in Engineering, Project Management, or a related field Proficient keyboard skills and comprehensive knowledge of MS Windows operating systems Advanced proficiency with word processing, spreadsheet, and database software Demonstrated expertise with Electronic Document Management Systems (EDMS) and Document and Material Control Systems (DMCS), including platforms such as Aconex, Oracle, BIM 360, and SharePoint Strong knowledge of identifying, handling, and managing drawings and technical documents Solid understanding of Quality Assurance Program procedures and compliance requirements Proven experience working on large-scale and mega projects with document control responsibilities Excellent written and verbal communication skills with the ability to liaise effectively with diverse stakeholders Strong analytical and problem-solving abilities with meticulous attention to detail Ability to work independently on routine tasks while collaborating effectively within a team environment **Preferred Qualifications:** Certification in document control, project management, or related disciplines Experience with Building Information Modeling (BIM) and associated documentation standards Familiarity with UAE-specific regulatory and compliance requirements for project documentation Previous experience in the construction, engineering, or infrastructure sectors Demonstrated ability to develop and implement process improvements in document control operations Additional Information About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. State/Province: Abu Dhabi Business Group: DCS Legal Entity: AECOM Middle East Business Line: Transportation Work Location Model: On-Site Operating Group: International Primary Location: AE - Abu Dhabi, UAE - Site - Interna

How To Apply:

Incase you would like to apply to this job directly from the source, please click here

Responsibilities

The Senior Document Controller will oversee document control operations for large-scale projects, ensuring accuracy and compliance with established standards. They will manage document registers, coordinate distribution among stakeholders, and generate performance reports to support project success.