Senior Document Controller at Alpin Limited

, Riyadh Region, Saudi Arabia -

Full Time

Start Date

Immediate

Expiry Date

27 Mar, 26

Salary

0.0

Posted On

27 Dec, 25

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Control, Knowledge Management, Aconex, Electronic Document Management Systems, Collaboration Platforms, Regulatory Compliance, Project Lifecycle Understanding, Communication Skills, Team Management, Document Control Procedures, Quality Assurance, Training and Support, Archiving Practices, Version Control, Data Management, Best Practices

Industry

Business Consulting and Services

Description

Job Title: Senior Document Controller A. Project Description: · We are serving in capacity of Program Management Office (PMO) consultant · The program is a major urban refurbishment in Riyadh, featured by a densely populated and highly built-up area. · The program is primarily a “brownfield” development and includes a significant number of heritage structures having historic value · Our PMO team is collocated with our client and functioning under a unified team framework. · We are under a multi-year agreement with extension possibility B. Academic Qualifications · Bachelor’s degree in Information Management, Records Management, Library and Information Science, Engineering, Business Administration, or a related discipline · Post graduate degree preferred. · Relevant professional certification in Document Control / Information Management preferred C. Years’ Experience · Minimum 10+ years of hands-on experience in Document Control and Knowledge Management in a fast-paced and dynamic environment in a development organization, working on large-scale development projects · Experience within KSA / GCC essential. D. Key Knowledge Factors Practical knowledge of Aconex or software is highly desirable Strong knowledge of document control standards, procedures, version control and archival practices. Proficiency in Electronic Document Management Systems (EDMS) and collaboration platforms (e.g. CDEs, SharePoint or similar) Good understanding of regulatory and governance context for development projects in KSA Familiarity with project lifecycle stages and documentation needs across design, tendering and procurement, construction and handover Excellent written and verbal communication skills with working knowledge of a project management office environments and its diversified members. E. Team Management Responsibilities, if required Serve in a lead role for data and document management, including its registry, storage, and retrieval – and oversee the quality and work product of subordinate staff Supervise document control staff and coordinate daily workloads and priorities Provide guidance and coaching on procedures, systems and quality requirements Monitor team performance against agreed Key Performance Indicators (KPIs) and report any issues to PMO leadership F. Key Responsibilities and Tasks Develop, implement and maintain document control procedures, naming conventions and workflows. Manage the configuration and day-to-day operation of the electronic document management system / common data environment. Oversee registration, quality check, distribution, revision control and archiving of all project documents and correspondence. Ensure compliance with document control procedures through regular checks and support internal/external audits. Act as main point of contact for document control matters, providing training and support to project teams and stakeholders. Support knowledge management by maintaining structured repositories and promoting best practices in information sharing. G. Key Deliverables Approved Document Control Plan, procedures and standard templates. Fully operational EDMS/CDE with accurate and up-to-date document registers and logs. Periodic document control status reports and KPIs for PMO and client stakeholders. Audit-ready, well-structured electronic archives meeting retention and traceability requirements. Basic user guides and training materials on document control processes and systems.

Responsibilities

The Senior Document Controller will develop, implement, and maintain document control procedures and oversee the operation of the electronic document management system. They will ensure compliance with document control procedures and act as the main point of contact for document control matters.