Senior Document Controller (m/f/d) at ib vogt GmbH

Berlin, , Germany -

Full Time

Start Date

Immediate

Expiry Date

10 May, 26

Salary

0.0

Posted On

09 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Control, SharePoint, EPC Projects, Data Governance, Technical Documentation, Quality Records, Metadata Structures, Version Control, Cross-Departmental Collaboration, Project Management, Data Visualization, Process Mapping, Communication, Training, Archiving, Compliance

Industry

Renewable Energy Semiconductor Manufacturing

Description

Company Description Established in 2002, ib vogt GmbH is a leading utility-scale solar development platform with a global footprint and a 20-year track record. We specialize in the Development, Design and Engineering, Financing, EPC and Operation of solar power and provide turnkey solar power plant solutions to investors internationally. Since 2009, ib vogt has commissioned plants with a capacity of over 3 Gigawatts. We employ 900 experts, in all areas of the solar power plant value chain in over 30 countries. The company operates internationally from offices across Europe, North America, Asia Pacific and Africa. Job Description The Senior Document Controller is a highly specialized and control position responsible for ensuring the accurate management, distribution, filing, and traceability of all technical and contractual documentation generated or received throughout the entire lifecycle of the EPC project. The main purpose of this role is to establish and manage the entire documentation control system for the EPC project, ensuring that all technical and contractual documents are rigorously tracked, filed, and compliant with the main EPC contract requirements to maintain absolute traceability and auditability. Key Challenges Create and maintain the project structure, libraries, data and security settings within SharePoint, aligning with the Project's filing and coding structure Manage user access rights and permissions, and provide technical support and SharePoint training for project personnel Control the effective document distribution using Transmittal Sheets, ensuring the correct revision reaches all affected internal and external parties Manage the strict coding and registration of all formal Project communications (Letters, RFI, Minutes), following the established structure Codify and archive critical quality records (e.g., NCR, FAT, PPI) correctly, in coordination with the QA/QC team Maintain the complete and accurate Project Documents List (MDR), reporting the latest status to project management Lead the final archival process, ensuring permanent storage and traceability of all generated documentation Exercises functional leadership by spearheading the Document Management area and ensuring the integrity of the project's information lifecycle The position is responsible for driving cross-departmental alignment on data governance and document control standards Involves project management responsibilities specifically cantered on the information and documentation lifecycle of the EPC project. Oversees the planning, execution, and completion of the project's Documentation Suite Establish and enforce standardized metadata, taxonomy, and version control procedures across all Business Unit departments to ensure project data governance and interoperability Qualifications Bachelor's Degree in Business Administration, Information Management, Engineering, or a related technical field 5-7 years of relevant industry experience in EPC document control, with a strong understanding of technical documentation for large-scale renewable projects Advanced proficiency in SharePoint Online as a primary Document Management System (DMS) and environment administrator Proven expertise in implementing document control processes, metadata structures, and filing systems from scratch in challenging environments In-depth knowledge of the full EPC project lifecycle, including engineering, procurement, construction, and final handover phases Strong command of data visualization and flow-charting tools such as Power BI and Lucid chart for reporting and process mapping Ability to manage complex Master Document Registers (MDR) and ensure strict compliance with contractual coding and transmittal requirements Familiarity with industry standards for technical documentation, quality records (NCR, FAT), and As-Built dossier finalization Experience in cross-departmental data governance to ensure interoperability and information integrity across the Business Unit Specialized Certification in Document Control (e.g., CDI, EDMS certifications) or Quality Management Systems Proficiency in English is mandatory, both written and verbal Additional Information A truly international working environment with colleagues from all over the world An open-minded, friendly, dynamic, and highly motivated team Interesting and challenging tasks, and thus a scope of professional growth and development We encourage both team work and personal responsibility Competitive remuneration and motivating benefits At ib vogt, we are committed to fostering a diverse, inclusive, and respectful workplace where everyone can thrive. We believe that embracing diverse perspectives drives innovation and helps us better serve the global communities we operate in. As an equal opportunity employer, we provide employment opportunities without regard to age, ethnicity, religion or belief, gender identity, sex, sexual orientation, disability, pregnancy or maternity, marriage and civil partnership, or any other protected status. We strive to create an accessible recruitment process for all candidates and are happy to discuss reasonable accommodations to support your application. As a global company, we acknowledge that accessibility provisions may vary by location depending on local infrastructure and legal requirements. If you have a disability or require any adjustments during the recruitment process, please let us know - we will do our best to support you. Contract Type: Full-time

Responsibilities

The Senior Document Controller is responsible for managing the documentation control system for EPC projects, ensuring accurate tracking and compliance of all technical and contractual documents. This role involves overseeing the planning, execution, and completion of the project's Documentation Suite.