Senior Document Controller - Saudi National

at  Egis Group

Company Description
Egis is a leading global consulting, construction engineering and operating firm. We work hand-in-hand with our clients across every aspect of transport, energy and the built environment to build a more balanced, sustainable and resilient world. We hold 50+ years of experience and have a worldwide workforce of over 20,000 people.
In the KSA, we are delivering some of the most iconic projects which help connect people, protect our environment and meet emission reduction targets. We work in the transport and energy sectors, providing consultancy, engineering and operations services for clients such as major airports, governments, regulators, cities and rail and road operators.
You will be based in our Project in Riyadh
Job Description

We are seeking a highly organized and detail-oriented Senior Document Controller to join our team in Riyadh, Saudi Arabia. In this critical role, you will be responsible for overseeing the management, organization, and control of project documentation, ensuring compliance and accessibility throughout the project lifecycle.

• Lead the implementation and maintenance of document control systems and processes in Aconex
• Review, number, and submit project documents with unique references and revisions
• Manage the upload and download of project documents to Aconex
• Maintain an up-to-date Document Control register and track all incoming and outgoing project documents
• Conduct quality checks on documents to ensure compliance before filing and distribution
• Organize and manage digital archiving processes for efficient document retrieval
• Coordinate with various departments and external consultants to support documentation needs
• Administer Project Aconex systems, managing user permissions and access
• Develop and maintain document control workflows for upcoming project stages
• Perform regular audits and compliance checks on document control systems and processes
• Provide training and guidance to team members on document control best practices
• Act as the subject matter expert in document management, promoting efficient and compliant practices

QUALIFICATIONS

• Minimum of 7 years of experience in document control roles within construction, rail, or infrastructure sectors
• Proficiency in Aconex and EDMS systems (e.g., ALIM, Asite, SharePoint, ProjectWise) and Microsoft Office Suite
• Strong knowledge of document control best practices, quality assurance, and compliance procedures
• Experience with digital archiving processes and efficient document retrieval systems
• Qualifications in Information Management, Administration, or equivalent experience
• Excellent communication and interpersonal skills, with the ability to train and mentor team members
• Demonstrated ability to work under pressure, manage competing priorities, and meet deadlines
• Detail-oriented mindset with a focus on maintaining high standards of quality and compliance
• Adaptability to dynamic project environments and a proactive, solution-driven approach
• Strong organizational skills and the ability to manage complex documentation systems
• Experience in the construction, rail, or infrastructure sectors is highly desirable

• Lead the implementation and maintenance of document control systems and processes in Aconex
• Review, number, and submit project documents with unique references and revisions
• Manage the upload and download of project documents to Aconex
• Maintain an up-to-date Document Control register and track all incoming and outgoing project documents
• Conduct quality checks on documents to ensure compliance before filing and distribution
• Organize and manage digital archiving processes for efficient document retrieval
• Coordinate with various departments and external consultants to support documentation needs
• Administer Project Aconex systems, managing user permissions and access
• Develop and maintain document control workflows for upcoming project stages
• Perform regular audits and compliance checks on document control systems and processes
• Provide training and guidance to team members on document control best practices
• Act as the subject matter expert in document management, promoting efficient and compliant practice