Senior Document Controller [Senior consultant] at Turner Townsend

, , Portugal -

Full Time

Start Date

Immediate

Expiry Date

05 May, 26

Salary

0.0

Posted On

04 Feb, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Control, EDMS Management, Interpersonal Skills, Communication Skills, Problem Solving, Training, File Naming Protocols, Compliance Audits, Project Management, Data Migration, Stakeholder Engagement, BIM Understanding, Workflow Maintenance, User Guide Development, Organizational Skills, Independent Work

Industry

Construction

Description

Company Description At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society. Every day we help our major global clients deliver ambitious and highly technical projects, in over 130 countries worldwide. Our team is dynamic, innovative, and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to enjoy working on some of the most exciting projects in the world. Our team are recognised as global experts in the development and deployment of BIM on major projects and programmes, delivering client outcomes which mutually benefit the supply chain and add value to projects. The approach underpinning our delivery is: Forward thinking Careful planning Shared understanding Transparency and collaboration Independent and open methodology Job Description Role We are currently seeking to recruit a Senior Document Controller to join our Digital team. This role is varied and challenging, and will involve working with within client project teams, supporting major capital projects and programmes. Initiative and problem solving skills are a must, as are strong interpersonal and communication skills, experience implementing document control procedures, and managing Electronic Document Management Systems (EDMS) at an administrator level. Key Responsibilities Management of EDMS – Undertake day to day management of the system, adding and maintaining user accounts and security groups. Respond to ad-hoc requests from users to move or rename any incorrectly uploaded file / document. Interface with Project Team and other agreed stakeholders - Act as the main point of contact for all queries and requests relating to the EDMS. Provide EDMS training and maintain training log – Organise and undertake regular training sessions on the purpose and use of the system and document control processes for new users and refresher training for existing users. Provide training and guidance of file naming protocols. Create and maintain training logs. Provide training and guidance for the Document Controller function – Organise and undertake DC level training sessions on the purpose, linking and use of the system. Maintain Container Configuration & Workflows – Undertake regular checks on file / document links across the system and fix as required. Undertake regular checks of file / document workflows and release / move-on any locked workflows. Develop and Maintain User guides – Prepare and update training packs, system user guides and quick reference sheets. Manage system compliance and provide compliance reports – Undertake weekly compliance audits with regards to file naming, file storage locations, user access and provide reports. Assist with project set-ups on EDMS – Create new project sites from agreed Template and assign users. Support Programme Advisor & Work-stream Assurance – Provide ad-hoc reports and information on system usage, compliance and assist with ad-hoc requests relating to user activity. Maintain User Directories, IM Protocol and File naming protocol – Update and maintain the user access matrix, IM and File naming protocols to reflect new projects and users of the system. Respond to ad-hoc requests relating to document management – Provide ad-hoc advice and guidance on use of the EDMS system and associated user guides and policy documents. Qualifications Essential Skills & Experience Experienced Document Controller with 8+ year’s relevant experience in document control for major projects Bachelor’s degree in project management, engineering, business administration or similar. Administrator level experience using at least two of the following: Aconex, ViewPoint for projects, Asite, OpenText ECM, Autodesk Construction Cloud, Bentley Projectwise. Development of document control processes and procedures. Ability to work independently. Excellent organisation skills. Ability to stay on focus and carry out tasks in a timely and accurate manner. Migrating data between systems. Gaining an understanding of the services being offered by the team and seek to more effectively communicate with clients and external organisations. Developing excellent working relationships with the client and contractors/consultants involved in the provision of services. Desirable Skills & Experience Experience in engaging with stakeholders to analyse and define changes to an EDMS to accommodate changing project requirements. Set up and maintenance of workflows within a EDMS. Understanding of Building Information Modelling (BIM) in the context of Document Control. Experience working in a site environment an advantage. Additional Information Our colleagues share our vision and mission. We offer a workplace where every person has the opportunity and voice to influence and change. We want our people to succeed both at work and in their private lives. To support this, we promote a healthy, productive and flexible work environment that respects work-life balance. Turner & Townsend stands for a level playing field. We celebrate diversity and are committed to creating an inclusive environment for all employees as well as actively encouraging applications from all parts of society. Please find out more about us at www.turnerandtownsend.com/ Join our social media conversations for more information about Turner & Townsend and our exciting future projects: Twitter Instagram LinkedIn #LI-HK2 It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review. Join our social media conversations for more information about Turner & Townsend and our exciting future projects: Twitter Instagram LinkedIn It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review. Department: Infrastructure

Responsibilities

The Senior Document Controller will manage the Electronic Document Management System (EDMS), providing training and support to users while ensuring compliance with document control processes. They will also maintain workflows, user guides, and assist with project setups on the EDMS.