Senior Documents Control Manager at Aecom USA

Makkah Al Mukarramah, Makkah Region, Saudi Arabia -

Full Time

Start Date

Immediate

Expiry Date

31 May, 26

Salary

0.0

Posted On

02 Mar, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Control, Records Management, Information Governance, Policy Development, Team Leadership, Document Lifecycle Management, Version Control, Change Management, Quality Assurance, Workflow Optimization, Regulatory Compliance, Document Management Systems, Data Integrity, Strategic Reporting, Training Program Development, Data Security

Industry

Civil Engineering

Description

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description We are seeking an exceptionally experienced Senior Documents Control Manager to join our team in Makkah, Saudi Arabia. In this strategic leadership role, you will oversee all aspects of document management, control, and compliance within our organisation. Drawing on 15+ years of professional expertise, you will lead a high-performing team dedicated to maintaining the integrity, accessibility, and security of critical organisational documents whilst ensuring adherence to regulatory requirements, international best practices, and emerging governance standards. Develop, implement, and maintain comprehensive document control policies, procedures, and systems to ensure organisational compliance, operational efficiency, and alignment with strategic objectives Provide strategic leadership and mentorship to the documents control team, fostering professional development, driving performance excellence, and building capability for succession planning Manage the complete document lifecycle including creation, review, approval, distribution, storage, retrieval, archival, and secure disposal in accordance with retention schedules Establish and enforce document naming conventions, version control protocols, and change management procedures across the organisation, ensuring consistency and compliance Conduct comprehensive audits and quality assurance reviews to verify compliance with document control standards, identify improvement opportunities, and mitigate organisational risks Analyse document management workflows and recommend strategic process improvements to enhance efficiency, reduce operational risks, and support organisational growth Ensure all documents meet regulatory, legal, and organisational requirements through systematic review, validation, and governance oversight Maintain and optimise document management systems and databases, ensuring data integrity, accessibility, and alignment with technological advancements Generate strategic reports on document control metrics, compliance status, team performance, and governance trends for senior management and stakeholder review Collaborate with cross-functional departments and senior leadership to understand evolving document requirements and provide tailored, strategic solutions Design and deliver comprehensive training and development programmes on document control procedures, system usage, compliance obligations, and information governance best practices Manage document retention schedules, oversee secure disposal of obsolete records, and ensure compliance with data protection and archival regulations Advise senior management on information governance strategy, regulatory compliance frameworks, and emerging industry standards to support organisational decision-making Qualifications Minimum 15+ years of extensive professional experience in document control, records management, information governance, or related senior administrative functions Proven track record of successfully leading, developing, and managing large-scale documents control teams or similar administrative departments Expert-level proficiency with enterprise document management systems, content management platforms, and advanced database technologies Comprehensive knowledge of document control standards, international best practices, regulatory compliance frameworks, and information governance principles Demonstrated strategic expertise in process improvement, workflow optimisation, operational analysis, and change management implementation Exceptional organisational and time management capabilities with proven ability to manage complex, multi-faceted priorities simultaneously Meticulous attention to detail with a strong quality assurance mindset and commitment to operational excellence Advanced proficiency in database management, data architecture, and sophisticated data organisation techniques Expert-level skills in Microsoft Office Suite and extensive experience with specialised document control and enterprise content management software Fluent written and verbal communication skills in English; Arabic language proficiency is preferred Demonstrated ability to design, develop, and deliver comprehensive training programmes to diverse organisational audiences Advanced knowledge of information governance, data security protocols, confidentiality frameworks, and regulatory compliance requirements Extensive project management experience with proven expertise in change management methodologies and strategic implementation Established ability to collaborate effectively across all organisational levels and departments, building strong cross-functional relationships Advanced analytical and strategic problem-solving capabilities with demonstrated ability to identify and resolve complex operational challenges Professional certification in records management, information governance, or document control (e.g., ARMA, ICRM) is highly desirable Additional Information About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. State/Province: Makkah Business Group: DCS Legal Entity: AECOM Arabia Business Line: Transportation Work Location Model: On-Site Operating Group: International Primary Location: KSA - Jeddah, SA - Al Murjanah Tower

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Responsibilities

This strategic leadership role involves overseeing all aspects of document management, control, and compliance, including developing and implementing comprehensive document control policies and procedures. The manager will lead a high-performing team dedicated to maintaining the integrity, accessibility, and security of critical organizational documents while ensuring adherence to regulatory requirements.