Senior Equity Plan Administrator at Udemy

Austin, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

29 Dec, 25

Salary

140000.0

Posted On

30 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Stock Management, Corporate Governance, Employee Stock Purchase Plans, Data Analysis, Equity Compensation, Compliance, Communication, Problem-Solving, Collaboration, NetSuite ERP, Change Management, Data Integrity, Financial Reporting, Regulatory Requirements, Audit Experience, M&A Transactions

Industry

E-Learning Providers

Description

Join Udemy. Help define the future of learning. Udemy is an AI-powered skills acceleration platform built to help people and teams grow. It’s personalized, practical, and focused on real-world impact. Our mission is simple: to transform lives through learning. Your work helps people around the world build skills they can use, whether they’re picking up something new or leveling up to stay ahead. Over 80 million learners and 17,000 businesses already learn with Udemy. If you’re excited by change, energized by learning, and ready to have a real impact, you’ll feel right at home. Learn more about us on our company page. Where we work Udemy is a global company headquartered in San Francisco, with additional U.S. offices in Denver and Austin, and international hubs in Australia, India, Ireland, Mexico, and Türkiye. This is an in-office position, requiring three days a week in the office (Tuesday, Wednesday, Thursday) and flexibility on Mondays and Fridays. About your skills Stock Management You excel at managing equity compensation programs, ensuring accurate tracking of stock grants, vesting schedules, and employee stock purchase plan participation. You understand the complexities of equity plan administration and can effectively oversee the full lifecycle of equity compensation. Corporate Governance You bring strong expertise in equity plan compliance and corporate governance, including SEC reporting (Forms 3, 4, 5), ASC 718, SOX controls, and global tax/regulatory requirements. The role also supports corporate governance through Compensation Committee preparation, insider trading policy oversight, cap table/share pool management, and proxy disclosure. Experience with audits and M&A transactions is highly valued. Employee Stock Purchase Plans (ESPPs) You have deep expertise in facilitating employee stock purchase programs, managing payroll deductions, discount calculations, and purchase periods. You understand the tax implications and regulatory requirements while ensuring seamless employee participation and accurate record-keeping. Data Analysis You are skilled at analyzing complex equity compensation data to identify trends, ensure accuracy, and provide meaningful insights to stakeholders. You can transform raw data into actionable reports that support strategic decision-making and compliance requirements. About this role As a Senior Equity Plan Administrator at Udemy, you’ll take ownership of our global equity programs, ensuring they run seamlessly and compliantly while directly contributing to employee engagement and retention. This highly visible role partners with Finance, Legal, People, and Payroll, giving you the opportunity to influence processes at scale and advise on equity best practices. If you’re looking to expand your expertise in equity administration and play a key role in shaping a growing public company’s total rewards strategy, we’d love to hear from you. What you’ll be doing Administer RSU and PSU plans, employee stock purchase plans, and other equity compensation programs from grant issuance through settlement and reporting Manage ESPP enrollment periods, purchase calculations, and participant communications Prepare regulatory filings and compliance reports related to equity compensation programs Analyze equity program data to identify trends and provide insights to leadership Support annual equity refresh processes and special grant initiatives Respond to employee inquiries regarding their equity compensation and provide clear guidance Collaborate with external vendors and service providers to optimize program administration Ensure all activities comply with SEC regulations, tax requirements, and corporate governance standards What you’ll have Bachelor’s degree in Finance, Accounting, Human Resources, or related field; CEP (Certified Equity Professional) designation strongly preferred 5+ years of experience in global equity compensation administration, ideally at a public company Experience with equity management platforms (Morgan Stanley E*TRADE preferred) Familiarity with SEC disclosure requirements and public company reporting standards Advanced Excel skills and experience with data analysis and reporting Excellent communication skills and ability to explain complex concepts to employees Experience working in a fast-paced, high-growth technology environment preferred Strong problem-solving skills and ability to work independently while collaborating effectively with cross-functional teams Systems Expertise: Deep technical knowledge of NetSuite ERP, integrations, and system architecture. Change Management: Skilled at leading teams through change, including driving adoption of new processes and tools. Collaboration & Influence: Proven success building trust and alignment across technical and non-technical stakeholders. About this role The Senior Manager, Finance Systems will lead Udemy’s Finance Systems team, with responsibility for the strategy, governance, and optimization of core financial applications. This role will drive the roadmap for NetSuite and related systems, ensuring scalability, compliance, and automation to support Udemy’s growing global business. This leader will partner cross-functionally with Finance, IT, and Operations to deliver system enhancements and process improvements that enable accuracy, efficiency, and strategic insight. What you'll be doing: Lead and manage the Finance Systems team, fostering a high-performing, collaborative, and innovative culture. Own the strategy, roadmap, and delivery of Udemy’s financial systems landscape, including NetSuite as the primary ERP. Partner with Finance leadership to identify opportunities to streamline processes, improve reporting, and ensure compliance with global accounting standards. Drive system design, configuration, integrations, and automation initiatives to enable scalability and efficiency. Serve as the primary liaison between Finance, IT, and business stakeholders for financial system initiatives. Oversee system controls, security, and governance to ensure data integrity and compliance. Evaluate and implement new tools or modules to support Udemy’s evolving business model, including subscription, consumption-based, and enterprise revenue models. What you’ll have: 8+ years of experience managing finance/ERP systems teams, with significant expertise in NetSuite. Proven leadership experience managing teams and driving large-scale finance systems projects. Strong understanding of financial processes including Order-to-Cash, Procure-to-Pay, Record-to-Report, and Revenue Recognition. Experience with Zuora Revenue (RevPro) or subscription billing/revenue platforms preferred. Demonstrated ability to influence and partner across Finance, IT, and business teams. Posting Date: Sept 12, 2025 We anticipate the application window will be open until Oct 10, 2025. Based on business needs, this opportunity may remain posted beyond or closed before the anticipated application window. At Udemy, we strive to be transparent around compensation. Actual compensation for this role is based on several factors, including but not limited to job-related skills, qualifications, experience, and specific work location due to differences in the cost of labor. In addition to a base salary, this role is also eligible for equity. Hiring Compensation Range $112,000—$140,000 USD Why work here? You’ll grow here. Learning is part of the job. You’ll get full access to Udemy courses, a monthly UDay to invest in yourself, and a budget to spend on whatever helps you improve. Many people are diving into AI lately, but what you focus on is up to you. AI is real here. We use it in the way we learn and the way we work. You’ll have the space and tools to experiment, apply, and get better at using AI in practical ways. You’ll own your work. We trust people to lead, make decisions, and follow through. You don’t need to wait for permission or layers of approval to have an impact. You’ll build with others. We collaborate openly and shape ideas together. Everyone has a voice, and good thinking is welcomed from any direction. You’ll see your impact. What you build helps people grow their skills, change their careers, or find a path forward. You’ve got the experience, why not use it to help others gain theirs? Bring your curiosity. We’ll bring the platform and the support. Let’s LEARN together. Our Benefits Start with U Our benefits start with you and were built to provide you and your family with the protection and care you need, making it easy to access the right coverage when you need it most. Benefits vary by region, and we encourage applicants to review our Australia Benefits, India Benefits, Ireland Benefits, Mexico Benefits, Turkiye Benefits & US Benefits, pages to get an understanding of some of the benefits we offer. For details on region-specific benefits, please refer to the information provided during the hiring process. Benefits outlined are provided as a general overview and may vary depending on the location, role, and employment classification. All benefits are subject to change at the discretion of the organization and in accordance with applicable laws and policies. At Udemy, we value diversity and inclusion and consider qualified applicants without regard to race, color, religion, sex, national origin, ancestry, age, genetic information, sexual orientation, gender identity, marital or family status, veteran status, medical condition, or disability. We understand that not everyone will match each of the qualifications. However, we also realize that everyone has unique experiences that can add value to our company. Even if you think your background might not perfectly align, we'd love to hear from you! Information regarding data privacy is available within the Udemy Careers Privacy Notice.

Responsibilities

As a Senior Equity Plan Administrator, you will manage global equity programs, ensuring compliance and seamless operation. You will collaborate with various departments to influence processes and advise on equity best practices.