JOB SUMMARY

Are you passionate about Estates and Facilities management and the value that this brings to an organisation and its workforce?
Can you communicate clearly and confidently to colleagues at all levels?
Do you have extensive knowledge of Health and Safety requirements and how to apply them in the workplace?

ABOUT US

Our work is focused on improving vehicle safety and environmental protection by providing robust testing and certification to national and internationally recognised standards. We are a part of the Department of Transport as the designated UK Vehicle Type Approval Authority. With more than 40 years’ experience, we have become one of the largest and well-respected approval bodies around. This position has been built on a reputation for technical expertise and quality, which is at the heart of everything we do, and what you could be a part of.
Please also refer to our Candidate Pack and VCA website for more information.

Joining our department comes with many benefits, including:

• Employer pension contribution of 28.97% of your salary. Read more about Civil Service Pensions here
• 25 days annual leave, increasing by 1 day each year of service (up to a maximum of 30 days annual leave), plus 8 bank holidays a privilege day for the King’s birthday

Read more in the Benefits section below!
Find out more about what it’s like working at VCA: Vehicle Certification Agency - Department for Transport Careers

JOB DESCRIPTION

The post holder will be responsible for all property related assets and lease agreements that are in use by the VCA and related maintenance budgets.
The post holder will ensure that the buildings and associated services provide optimum support to the VCA to enable the Agency to meet its core objectives. The main activities include building fabric maintenance, managing building services, managing support services, space management, procurement and utilities management of all the VCA sites. A Total Facilities Management (TFM) contract is in place and the post holder will manage this. The post holder must ensure compliance with all relevant statutory regulations, DfT/ government guidelines and industry best practice.

WORKING HOURS, OFFICE ATTENDANCE AND TRAVEL REQUIREMENTS

Full time roles consist of 37 hours per week.
This role does not offer flexible working, and the successful applicant will be expected to attend the office five days a week.
If you have questions regarding how hybrid working is practiced within the business area, or any reasonable adjustments or flexible working arrangements you may currently have or need in place if successful in your application, please contact the Vacancy Holder (see advert for contact details).
Occasional travel to other VCA offices that are based in Nuneaton and Leatherhead may be required.

QUALIFICATIONS

• National Examination Board in Occupational Health and Safety (NEBOSH) Certificate or Institution of Occupational Health and Safety (IOSH) qualification
• Institute of Workplace and Facilities Management (IWFM) to level 4 or 5 or significant, demonstrable experience in the profession
• COSHH awareness training or significant demonstrable experience

NATIONALITY REQUIREMENTS

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements

TYPE OF ROLE

Estates
Industrial
Operational Delivery
Property
Security

YOUR MAIN DUTIES WILL INCLUDE BUT WILL NOT BE LIMITED TO:

• The monitoring of contract and supplier performance, implementation of appropriate commercial management tools and techniques to ensure delivery whilst ensuring value for money is achieved. This includes management of the TFM contract, liaising with our parent Department as part of this
• Business continuity planning and conducting regular exercises to test and amend plans if necessary
• The daily planning, organisation and execution of Health and Safety activities across the Agency. Assessing risks and advising on policy requirements, Act as the focal point for the provision of Health & Safety advice to all staff
• Investigating accidents/incidents/near misses on Agency sites. Implementation any changes to policies and procedure that may be required following the results of an investigation
• Advising all members of the Agency on delivering sustainable services. Oversee the performance indicators detailed within the Sustainability Strategy
• Responsibility for the management of the pool car fleet, ensuring that all statutory and legislative requirements are met. The fleet should be fit for purpose and meet customer needs in the most efficient and cost-effective way

To be successful in this role you will need to have the following experience:

• Extensive knowledge of industrial/commercial facilities and the management of assets and buildings for all associated hard and soft service provisions.
• Extensive experience of Health and Safety Management Systems, Risk identification and workplace H&S in both engineering and office environments.
• In depth knowledge of Facilities Management Systems and Maintenance Systems
• In depth knowledge of Term Service Contracts and their practical application.
• Knowledge and experience of compiling procurement specifications and associated tendering processes.
• Knowledge and experience in legislation related to Health & Safety, Sustainability Facilities and Fleet management