Job Title: Senior Estates Manager
Location: Manchester/Home Based - Ideally based within the North West with nationwide travel
Salary: £45,000 - £50,000 per annum + mileage
Contract Type: Permanent
Hours: Full Time, 37.5 hours per week Monday to Friday.

ABOUT US

Optima Health are the UK market leader of Occupational Health and Wellbeing services. Our heritage can be traced back to 1947 where we were pioneers in the provision of Occupational Health and have led the way ever since, bringing new and innovative solutions to employers across the UK. We can offer unrivalled clinical expertise and industry leading tailored solutions to our clients. We work with over two thousand businesses, in various industries, and our aim is to improve the health and wellbeing of the UK workforce by supporting healthy high performance in our client organisations, helping them to achieve their full potential through their people.
Optima Health not only provide an excellent package, but we also offer a structured induction and training programme in your first few weeks. We offer tailored career development and opportunities for further training and qualifications, to support you in your career journey. We are committed to making this a really great place to work, so together, we live by our values; We are one team, we do the right thing, we are shaping tomorrow, and we are never too big to care.

ROLE SUMMARY

We are looking for an experienced Estates Manager located ideally within the North West to join our nationwide team to support with the delivery of the Armed Forces contract due to commence in 2027. Additionally to overseeing this contract, you will be responsible for the management of existing and new estates within Optima Health. You will be required to work between the Manchester office and home, with frequent travel nationwide (There will be flexiblity with the start and finish time and may be required to do overnight stays)
You will take full responsibility for managing the estates life cycle, including lease renewals, tenancy and utilisation tracking, landlord liaison, oversight of rent and rates, and fit out and dilapidation works. You will also collaborate with the Facilities Management team and other key departments on business projects and provide regular updates to key stakeholders on any changes to property arrangements

MAIN DUTIES AND RESPONSIBLITIES:

• Maintain and manage the tenancy database, ensuring no agreement auto-renews without the correct renewal process.
• Monitor key lease dates and proactively lead discussions with key stakeholders, landlords and legal teams to secure favourable terms.
• Work with Finance to ensure timely payment of rent, business rates, and service charges.
• Provide regular tenancy status updates to relevant internal departments.
• Manage site closures, including lease termination, service disconnections, and dilapidation works in line with lease obligations.
• Manage contractors to ensure works are delivered on time, to budget, and meet clinical and operational standards.
• Track and manage all property and project-related expenditure.
• Process landlord-related purchase orders and invoices, ensuring alignment with approved budgets.
• Provide regular financial reporting and forecasts to the Head of Estates and Facilities.
• Maintain accurate records of tenancy data, lease activity, and site status across the estate.
• Keep estates systems and databases updated with relevant property and project information.
  To view the complete duties and responsibilities please review the job description attached.