Senior Estimator / Project Manager at ALPHA MILLING COMPANY INC

Farmington, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Jul, 26

Salary

115000.0

Posted On

16 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Estimating, Project management, Construction management, Bid analysis, Value engineering, Contract review, CRM software, ERP software, Budgeting, Mentoring, Negotiation, Data analysis, Scheduling, Technical reporting, Microsoft Office

Industry

Construction

Description

JOB POSTING WINDOW: There is 1 Senior Estimator/PM job opening, and this opportunity will be posted until April 30, 2026, unless extended due to not being filled or a change in business needs. Compensation: Annual Base Salary of $95,000 - $115,000 plus 10% Discretionary Bonus Benefits Package: In addition to a competitive compensation package, we are pleased to provide our employees with a wide range of competitive benefits that are a vital part of total compensation. A company-issued vehicle, cell phone, and/or equivalent allowance will be provided. Employees have the flexibility to select the coverage that best meets their needs including subsidized medical, dental and vision coverage, company-funded health reimbursements accounts, health savings accounts, paid time off, holiday pay, a 401k plan that includes a fantastic company match, company paid short/long term disability and life insurance, along with optional additional benefits to protect our employee’s personal financial health. POSITION OVERVIEW: This position is assigned to our Donegal Construction NY location and is responsible for monitoring and evaluating bid opportunities, reviewing project specifications, preparing quote packages, and coordinating engaged projects from origination to scheduling, execution, and invoicing. Projects may be somewhat routine to complex in nature. Serve as a mentor, advisor, coach and trainer to non-senior level Estimators/PMs. ESSENTIAL JOB DUTIES: * Develop and maintain effective working relationships with our internal and external stakeholders, sub-contractors, customers, vendors, and related partners ensuring a strong and consistent pipeline of projects exist (both confirmed and prospective). * Actively solicit and respond to bid opportunities across assigned geographic region; frequently monitor upcoming public and private bid opportunities. * Partner with key internal members to understand assigned market competitive landscape, costs (including inflationary expenses), historical unit-price data points, etc. * Implement a standardized approach to every bid that ensures: * A methodical evaluation and analysis of bid specifications is conducted, including plans, scope of work, related drawings, production rates, profitability margins and other key factors * Proper price increases are passed through (as market allows) * Avoidance of low-margin volume that erodes returns and strict adherence and accountability to service line gross margin targets * Average actual gross margin across all projects is within 5% of estimated gross margin. * Formal bid review escalation when pricing falls below thresholds * Actively participate in bid reviews prior to quote package issuance for more complex projects. * Prepare and distribute quote packages to clients and ensure such packages are recorded/retained in an organized manner. * Effectively track status of bids and proactively follow up with clients to maintain ongoing communications and updates. * Implement value engineering (VE) practices on projects that could be value engineered (e.g., constant depth milling vs smooth ride, County Standard Milling project cross sale CCPR). Identify revenue increases and cost savings for each project, without compromising project scope or quality. Incorporate VE ideas early in the review process to make bids more competitive. Post-award, leverage customer relations to assist with getting VE approval with owner. * Thoroughly review contracts and sub-contracts and determine necessary action. * Collaborate with Donegal PA members and other commercial team across the SurfaceCycle portfolio of companies. * Maintain customer information and ensure timely opportunity and bid updates in company’s CRM system. * Partner with operations team (Operations Manager, Superintendents, Foremen) to coordinate scheduling, preparation, and implementation of numerous construction projects on a daily basis. * Visit local job sites as needed and effectively interact and communicate with contractors, customers, etc. * Investigate, document, and address any variances exceeding 5%, including root cause analysis and corrective actions to improve future outcomes. * Leverages internal administrative support personnel to supplement scheduling efforts on a proactive basis. Helps facilitate the crafting duties to ensure a structured effort. * Monitor job progress, resolve challenges/conflicts, and maintain professional communication between customers, inspecting authorities, employees, and other key stakeholders throughout the entire job process. * Create invoices with all relevant job details, change orders, etc. and ensure timely entry into ERP. Work with assigned internal resource(s) to manage questions related to customer payment remittances and any related variances. * Maintain effective working relationships with internal and external stakeholders, sub-contractors, customers, vendors, and related partners ensuring a strong and consistent pipeline of projects exist (both confirmed and prospective). * Exhibit an ongoing commitment to quality by evaluating processes, recommending improvements and implementing changes to continually meet and exceed client expectations. * Stay abreast of market conditions, competitor pricing, economic conditions (including supply chain) and other macro factors. Attend industry related events and leverage business development opportunities. * If applicable, supervise other Estimator / PM positions. Provide effective training, coordination of duties, mentoring and managing of work performance. REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: * Bachelor’s degree in construction management, engineering, or comparable field or equivalent experience. * Minimum 7 years estimating experience in asphalt, concrete, or similar field, including experience as a sub-contractor. * Prior management of more junior level PMs/Estimators preferred. * Proven effective project management experience; direct operational experience managing construction crews preferred. * Highly organized with extensive detail orientation. * Ability to work effectively and efficiently in a high-pressure environment with competing priorities. * Strong technical skills including Microsoft Office applications. * Bid2Win software experience preferred. * Excellent communication skills (written and verbal) coupled with ability to communicate with a wide variety of people and backgrounds. * Demonstrated proficiency with analyzing data and providing numeric driven reports, quotes and packages. * Strong negotiation skills and ability to identify differentiating competitor/market factors. WORKING CONDITIONS AND PHYSICAL DEMANDS: * Works in an indoor office relatively free from environmental conditions or hazards. * Use of office equipment and computers. * Occasional lifting of supplies and materials from time to time. * Positions in this class typically include extended sedentary periods, talking, hearing, seeing, grasping, movement and repetitive motions. DISCLAIMER: To perform this job successfully, an individual must be able to perform each essential job responsibility satisfactorily. This job description is not to be construed as all inclusive. Employees may be required to perform any other job-related task as requested. Reasonable accommodations may be considered and implemented to enable individuals with qualified disabilities to perform the essential functions. SurfaceCycle and its operating entities is an Equal Employment Opportunity employer.

Responsibilities

The Senior Estimator/PM is responsible for monitoring bid opportunities, preparing quote packages, and managing construction projects from origination to invoicing. They also serve as a mentor to junior staff and ensure projects meet profitability and quality standards.