DESIRED SKILLS & KNOWLEDGE:

Education & Experience: Bachelor’s degree or equivalent hands-on experience in event planning,hospitality, or experiential marketing, with 2–4 years of relevant industry experience.
Strategic Organization: Highly organized and deadline-driven, with the ability to pivot quickly, juggle competing priorities, and maintain focus in a fast-paced, evolving environment.
Creative Collaboration: A natural collaborator who thrives in team settings, values diverse input, and helps turn ideas into actionable plans with polished results.
Tech & Tools: Comfortable using event management platforms, productivity tools (e.g., Monday.com), and eager to explore how AI and automation can enhance planning workflows.
Event Production Know-How: Familiar with AV needs, venue specs, and the behind-the-scenes details that bring events to life.
Marketing Mindset: Understands how branding, messaging, and user experience intersect in event environments; experience partnering with creative and marketing teams is a plus.
Agility & Problem-Solving: Thinks on their feet, embraces change, and brings creative, solutions- focused energy to challenges.
Leadership & Mentorship: Demonstrates initiative, supports Events Coordinator, and helps build a positive, collaborative team culture.
Flexibility: Willingness to travel, and to work non-traditional hours during event execution when needed.
Note: This job description is not intended to be an exhaustive list of all responsibilities or tasks. SEMASeniorEventsCoordinator6.9.25.docxManagement reserves the right to adjust duties, add tasks, or assign other responsibilities, as necessary

JOB PURPOSE:

The Senior Events Coordinator plays a critical role in supporting the planning, logistics, and execution of SEMA’s high-profile meetings and special events. This position supports the execution of key event elements—from venue selection and vendor coordination to budgeting, scheduling, and onsite logistics—ensuring they align with the organization’s goals and run smoothly under the direction of event leadership. Working closely with the Events Managers, this role contributes to strategic planning while also helping lead and mentor the Events Coordinator, ensuring seamless collaboration across all levels of event production. The role bridges creative collaboration, operational efficiency, and guest experience to deliver polished, memorable events.

KEY RESPONSIBILITIES:

Leadership Role: Provide direct support to Special Events Managers with project planning, budgeting, and execution of key tasks. Help lead the Special Events Coordinator by offering guidance, delegating responsibilities, and ensuring alignment across event activities. Act as the onsite lead during events when delegated by Special Events Managers.