JOB DETAILS

Posted 12 February 2025
Salary Grade 7, £40,247 - £45,163 per annum
End date 12 March 2025
LocationGlasgow
Job Type Management Professional & Administrative
Reference163373

JOB PURPOSE

The postholder will:

• provide professional support for the delivery of a range of stakeholder engagement events. Utilizing specialist skills & experience to provide expert guidance, the postholder will manage the delivery of stakeholder engagement events across a portfolio that includes student recruitment, alumni engagement and reputation events.
• plan and deliver a programme of events that enhance the University’s reputation nationally and internationally and strengthen our relationship with key stakeholder audiences and influencers.
• oversee communication and delivery plans for all events within remit, managing budgets and logistics, and liaising with colleagues to deliver an exceptional event experience for all attendees.
• responsible for a wide range of events on and off campus, including some events held overseas. These may be delivered as physical, virtual, or hybrid events.
• represent the University by engaging with stakeholders in relation to student recruitment, alumni engagement and reputation events.

MAIN DUTIES AND RESPONSIBILITIES

1. Manage the operational delivery of events, including delivery of technical, venue and catering requirements, compliance with Health and Safety legislation, as well as gathering feedback and preparation of evaluation and operational de-briefs.
2. Provide specialist professional support, advice and knowledge in all aspects of events management, advising colleagues and encouraging best practice across all event formats in compliance with University wide policies and procedures and that reflect and support the University’s reputation and brand.
3. Devise and deliver new, bespoke events in support of strategic targets, working with External Relations Marketing and Communications, Development and Alumni, Recruitment and International Relations teams and the Office of the Deputy Vice-Chancellor for External Engagement to ensure all events are in line with strategic objectives and deliver against clearly defined KPIs.
4. Responsible for maintaining up-to-date records on events using CRM systems & software. Ensuring GDPR legislation is followed at all times and ensuring these standards are rolled out across the team.
5. Provide accurate financial forecasts and engagement reports for events, monitoring expenditure, ROI and delivery of KPIs. Maintain financial record keeping and reporting systems, ensuring and represent value for money. Source sponsorship with external agencies, where appropriate, and agree mutually beneficial contracts as appropriate.
6. Support the continued development and roll out of an Event Management Toolkit for use across the University, promoting the toolkit as a guideline for best practice.
7. Support the development of University-wide events planning and diary management.
8. Work closely with colleagues to research, identify and develop operational plans for delivery on appropriate event platforms to ensure delivery of world class virtual or hybrid events.
9. Use specialist professional knowledge to develop and implement administrative systems and processes to ensure world class event delivery that best utilises the skillset of team and ensures all team members are trained to deliver across physical, virtual and hybrid formats.
10. Undertake other duties as assigned by the Director of Marketing and Communications.