Company Description
APPOINTMENT TYPE: This is a Permanent Exempt (PEX) (Category 18) position. This position is excluded by the Charter from the competitive civil service examination process and incumbents are “at will” and shall serve at the discretion of the Appointing Officer.

WORKING AT SFO:

San Francisco International Airport (SFO), an enterprise department of the City and County of San Francisco, has a workforce of approximately 1,900 City employees and is committed to being a diverse, equitable, and inclusive employer.
SFO is more than an airport—we are a dynamic organization where employees collaborate with a wide range of stakeholders to support global travel, economic development, and public service. We are recognized as a leader in environmental sustainability, equity, and forward-thinking infrastructure, and continue to be at the forefront of transforming the travel experience.
Our mission is to deliver an airport experience where people and our planet come first.
Our Vision, Mission, and Core Values shape our culture and operations as we continue to build a supportive, purpose-driven workplace where all employees can thrive.
Learn more about careers at SFO at flysfo.com, and follow us on Facebook, Instagram, YouTube, LinkedIn, Bluesky and Threads.
Job Description
Under general supervision, the Senior Executive Affairs Coordinator will manage the office, supervise staff, and perform challenging analytical, administrative, and project management functions in support of Executive Management (C-Suite).

Essential functions and duties include:

• Oversee critical day-to-day administrative and often highly confidential matters expeditiously and effectively with the utmost discretion; manages various incoming requests and tracks through to successful completion; monitors the office budget to maximize use of existing resources; and reviews complex calendars to ensure accuracy and assists with preparing the executive for meetings and briefings.
• Write, review, edit, and package a wide variety of documents and public records, including letters, memoranda, meeting agendas, and supporting documents, and reports for executive-level review and dissemination.
• Supervise administrative professional staff which includes developing schedules, setting expectations, developing standard operating procedures, training, and proving performance feedback.
• Develop and recommend policies, procedures, and work practices and make recommendations and implement changes when needed.
• Perform research and analysis by consulting with colleagues, evaluating information, conducting needs assessments, writing reports, preparing documentation, making recommendations, and presenting concise reports and data to senior leadership.
• Coordinate and monitor management programs, projects, and functions; utilizes database software and graphics to convey strategic and analytical data; assists in developing strategic projects, coordinating meetings, and facilitating presentations to promote collaborative efforts across the Airport.
• Promote solid relationships by providing a bridge for smooth communications between Executive Leadership, staff, business partners such as contractors, vendors, and project managers, as well as members of the public.
• Proactively manage frequent domestic and international travel and arranges complex and detailed travel schedules; coordinates with senior leadership and advisors to plan itinerary and meeting schedule; and reconciles and processes expense reimbursements.
• Complete other related duties and special projects as required.
• Perform other functions outlined in the 1844 Job Class Specification

Qualifications

MINIMUM QUALIFICATIONS:

Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Please review our articles on Employment Application and Minimum Qualifications and Verification of Experience and/or Education for considerations taken when reviewing applications.
1. Education: Possession of a Baccalaureate Degree from an accredited college or university with major coursework in public or business administration, accounting, finance, economics, social sciences, education or related fields, or other subject areas closely related to a specific departmental program or function

DESIRABLE QUALIFICATIONS:

• Being detail-oriented and organized are some of your strongest qualities. You enjoy being involved in several projects and are talented at managing expectations and your own time. You love collaborating across teams and are personable, helpful, and motivated.
• You have exceptional communication, writing, and proofreading skills. Leveraging these skills to improve the work of those around you is something that you genuinely enjoy.
• You are a strong team player who work well under deadlines and thrive in a fast-paced environment. Others compliment you for being highly organized, emotionally intelligent, and a comprehensive problem solver.
• You are an advanced-level user of Microsoft Office Suite, have experience using various mobile devices and communication platforms, and can perform simple troubleshooting of technology issues.

• Oversee critical day-to-day administrative and often highly confidential matters expeditiously and effectively with the utmost discretion; manages various incoming requests and tracks through to successful completion; monitors the office budget to maximize use of existing resources; and reviews complex calendars to ensure accuracy and assists with preparing the executive for meetings and briefings.
• Write, review, edit, and package a wide variety of documents and public records, including letters, memoranda, meeting agendas, and supporting documents, and reports for executive-level review and dissemination.
• Supervise administrative professional staff which includes developing schedules, setting expectations, developing standard operating procedures, training, and proving performance feedback.
• Develop and recommend policies, procedures, and work practices and make recommendations and implement changes when needed.
• Perform research and analysis by consulting with colleagues, evaluating information, conducting needs assessments, writing reports, preparing documentation, making recommendations, and presenting concise reports and data to senior leadership.
• Coordinate and monitor management programs, projects, and functions; utilizes database software and graphics to convey strategic and analytical data; assists in developing strategic projects, coordinating meetings, and facilitating presentations to promote collaborative efforts across the Airport.
• Promote solid relationships by providing a bridge for smooth communications between Executive Leadership, staff, business partners such as contractors, vendors, and project managers, as well as members of the public.
• Proactively manage frequent domestic and international travel and arranges complex and detailed travel schedules; coordinates with senior leadership and advisors to plan itinerary and meeting schedule; and reconciles and processes expense reimbursements.
• Complete other related duties and special projects as required.
• Perform other functions outlined in the 1844 Job Class Specificatio