Senior Executive Assistant 100%, Geneva, (f/m/d) at BANK JULIUS BAER CO LTD

Geneva, Geneva, Switzerland -

Full Time

Start Date

Immediate

Expiry Date

27 Mar, 26

Salary

0.0

Posted On

27 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Business Management, Organisational Skills, Communication Skills, Discretion, Problem-Solving, Attention to Detail, Team Collaboration, Fluency in English, Fluency in French, Microsoft Office Suite, Confidentiality, Initiative, Process Improvement, Digital Transformation, Stakeholder Management

Industry

Banking

Description

At Julius Baer, we celebrate and value the individual qualities you bring, enabling you to be impactful, to be entrepreneurial, to be empowered, and to create value beyond wealth. Let’s shape the future of wealth management together. The Executive Assistant role supporting the Co-Market Head Switzerland is a critical position requiring a seasoned, discreet, and results-driven professional. Reporting directly to the senior leader of the Geneva office, this individual will provide comprehensive, high-calibre administrative and operational support, ensuring seamless day-to-day functioning across priorities. The successful candidate will support the Co-Market Head Switzerland in driving operational efficiency, strategic initiatives, and leadership coordination across the Swiss market, with a particular focus on the development and growth of the Geneva branch. This role combines high-level administrative support with some core business management responsibilities, acting as a trusted partner to ensure seamless execution of priorities. This individual will serve as a pivotal point of contact, managing complex and diverse tasks such as executive support, business management, Geneva branch development support and compliance related activities. With a proactive mindset and unwavering attention to detail, the Executive Assistant will act as a trusted partner, anticipating needs, managing sensitive information with confidentiality, and contributing to enhanced executive effectiveness. At Julius Baer, where excellence and client focus define our culture, this role demands the highest standards of professionalism, discretion, and service orientation in a fast-paced, multi-stakeholder environment. YOUR CHALLENGE Manage the Co-Market Head’s calendar proactively: schedule meetings, prioritise appointments, and resolve conflicts Prepare agendas, briefing materials, presentations (PowerPoint/Excel), and talking points for internal and external meetings Organise travel arrangements, including itineraries, visa requirements if applicable, accommodations, and expense reporting Serve as gatekeeper by screening calls and emails, handling sensitive correspondence, and ensuring timely follow-up Maintain strict confidentiality of all matters Monitor key performance indicators (KPIs) for the Geneva branch; compile weekly/monthly reports Facilitate internal governance processes: organise regional management committee meetings, track action items, and maintain meeting minutes and follow-ups Act as liaison between headquarters and the Geneva office, ensuring alignment on policies, communications, and change initiatives Assist in executing local growth strategies under guidance of the Co-Market Head Identify opportunities for process improvements and digital transformation Collaborate with all the key internal stakeholders, including Compliance and Legal departments when required, particularly regarding documentation and approvals YOUR PROFILE Bachelor’s degree in business administration, International Relations, or a related field Minimum of 5 years’ experience in an executive support or business coordination role, preferably within private banking or financial services Proven ability to work effectively in a senior executive environment with discretion and professionalism Strong understanding of wealth management business models, organisational structures, and key drivers of performance Fluency in English and French (written and spoken); German language skills are a strong advantage Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Organisational Excellence: Ability to multitask efficiently while maintaining accuracy and attention to detail Initiative & Problem-Solving: Anticipates needs and proposes solutions without constant supervision Communication Skills: Clear, concise, and diplomatic communicator across levels and cultures. Team Collaboration: Works well both independently and as part of cross-functional teams Discretion & Integrity: Handles confidential information with utmost sensitivity and trustworthiness We are looking forward to receiving your full job application through our online application tool. Further interesting job opportunities can be found on our Career site. Is this not quite what you are looking for? Set up a job alert by creating a candidate account here. The international reference in wealth management Julius Baer is the leading Swiss wealth management group. We focus on servicing and advising sophisticated private clients from around the world, taking into account what truly matters to them – in their business and personal life, today and for future generations. Headquartered in Zurich, we are present in around 60 locations worldwide, including Bangkok, Dubai, Dublin, Frankfurt, Geneva, Hong Kong, London, Luxembourg, Madrid, Mexico City, Milan, Monaco, Mumbai, Santiago de Chile, Shanghai, Singapore, Tel Aviv, and Tokyo. Why join Julius Baer? At Julius Baer our employees enjoy the benefits of a global company with the support and collegiality of a much smaller one. We are growing quickly, but we remain dedicated to maintaining our accessible structure with flat hierarchies, and approachable and supportive leaders. With offices around the world, we offer an international and stimulating work environment and the opportunity to work with a diverse team of highly motivated colleagues, bringing the best of the bank to our clients. Our core values of Care, Passion, and Excellence define the tone of how we interact with each other and our partners. Committed to your success Whether nurturing young talent with our renowned apprentice scheme, enabling ambitious university graduates to put theory into practice with our Graduate Programme, or providing first-class opportunities for experienced professionals, we look after our employees. We believe in continuous learning as a company and as individuals, which is why we put a focus on the health and well-being of our employees and offer flexible working options, a wide array of benefits, and extensive career development programmes. For more information visit www.juliusbaer.com or contact us via the Contact Form. For recruiting agents, please see the additional information here.

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Responsibilities

The Executive Assistant will provide high-calibre administrative and operational support to the Co-Market Head Switzerland, ensuring seamless day-to-day functioning across priorities. This includes managing the calendar, preparing materials for meetings, organizing travel, and facilitating internal governance processes.