Senior Executive Assistant at Aldrich Services LLP

Lake Oswego, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

31 Dec, 25

Salary

110000.0

Posted On

02 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Attention To Detail, Written Communication, Verbal Communication, Problem Solving, Project Management, Confidentiality, Tech-Savvy, Proactive Mindset, Emotional Intelligence, Process Improvement, Calendar Management, Travel Coordination, Meeting Preparation, Expense Reporting, Note Taking

Industry

Description

Description At Aldrich, we exist to improve the lives of our people, clients, and communities. As Senior Executive Assistant, you’ll be an essential partner to our CEO, CFO, COO, and HR & Shared Services Partner—managing complex calendars, orchestrating meetings, and ensuring seamless communication across the organization. Your attention to detail and proactive approach will keep our executives focused on strategic priorities, while your ability to coordinate projects and handle sensitive information will help drive Aldrich’s continued success. From orchestrating meetings and coordinating travel to drafting communications and managing sensitive information, your work will be central to Aldrich’s success. If you’re ready to make a tangible impact at the heart of our operations, we invite you to bring your expertise, integrity, and initiative to Aldrich. This role is ideal for someone who thrives in a fast-paced, ever-evolving environment and can confidently navigate ambiguity. You’ll often work with limited information, connecting dots and asking the right questions to move initiatives forward. We’re looking for a proactive problem solver who can observe how things are done and offer thoughtful improvements once they understand the big picture. Why Aldrich Aldrich is a growth-minded West Coast regional professional services firm with an innovative and entrepreneurial spirit. We are a values-driven firm committed to accountability, agility, collaboration, and respect. Aldrich's leadership philosophy encompasses the firm's clearly defined mission, vision, and values. We exist to improve the lives of our people, our clients, and our communities. Honoring why we exist and our people as our number one priority, Aldrich is committed to providing opportunities to develop the whole person and ensure employees can bring their authentic selves to our shared mission. Aldrich supports individuals’ pursuit of wild success in life and work, and their ability to impact their colleagues, clients, and communities. Aldrich is an equal opportunity employer. Check out more about Aldrich at https://aldrichadvisors.com/. You'll Get a Chance To Maintain, plan, and coordinate calendars by scheduling external and internal meetings and details for assigned company executives. Organize and prepare for meetings, including gathering documents and attending to the logistics of meetings. Coordinate travel arrangements. Draft, review, and send communications on behalf of company executives. Answer and respond to phone calls and communicate messages and information to the executive. Determine priority of matters of attention; redirect matters to others to handle, or handle matters personally, as appropriate. Keep executives advised of time-sensitive and priority issues, ensuring appropriate follow-up. Prepare, reconcile, and submit expense reports. Attend meetings and take notes of discussion; prepare the initial draft of meeting notes and action items for review. Manage multiple projects across disciplines, both strategic long-term projects and more urgent matters. Maintain confidentiality and sensitive information. Requirements What You Bring to the Team Proven experience supporting multiple senior executives in a fast-paced, dynamic environment. A proactive mindset with the ability to anticipate needs, solve problems, and improve processes once you understand the big picture. Comfort working with ambiguity and able to take action with limited information and ask thoughtful questions to fill in the gaps. Exceptional organizational skills and attention to detail, with the ability to manage competing priorities and meet tight deadlines. Strong written and verbal communication skills, including editing and proofreading with precision. High emotional intelligence and professionalism when handling sensitive information and confidential matters. Tech-savvy and proficient in Microsoft Office Suite, with a willingness to learn new tools and systems. A curious and resourceful approach to work, always looking for ways to improve efficiency and support executive success. How We'll Reward You At Aldrich, we know a great client experience starts with an exceptional employee experience. Aldrich offers a comprehensive benefits package that includes: Health Insurance Benefits: medical, dental, vision, life, and disability insurance as well as health savings, flexible spending, and dependent care Retirement Savings: 401(k) plan with 1.5% match and 5% discretionary profit sharing Time Off: 4 weeks of vacation and sick leave in the form of a Paid Time-Off bank, 10 Paid Holidays, 16 Hours of Volunteer Time, Paid Sabbaticals, and Paid Parental Leave This information is provided in compliance with applicable state equal pay and pay equity legislation. It is in the company’s good faith and reasonable estimate of the compensation range and benefits offered for this position. At Aldrich, it is not typical for an individual to be hired at or near the top of the range for their role and compensations decisions are dependent on facts and circumstances of each candidate. The compensation offered may vary based on factors including experience, skills, education, location and other job-related reasons. Aldrich makes internal equity a consideration in all pay decisions. A reasonable estimate of the current annual salary is $85,000 - $110,000. For a full summary of our benefit offerings, check out Life at Aldrich at https://aldrichadvisors.com/careers/life-at-aldrich/. What You Should Know This is a full-time, hybrid role based in our Lake Oswego office. While there is flexibility in your weekly schedule, you’ll need to be available to work onsite up to three days per week—or more if business needs require it. Up to 6 weeks of total travel, specifically during certain periods of time (May and October) but no more than 1 full week at a time. Our standard office hours are Monday through Friday, 8:00 AM to 5:00 PM. To Apply Submit your resume.

Responsibilities

The Senior Executive Assistant will manage complex calendars, orchestrate meetings, and ensure seamless communication across the organization. This role involves coordinating travel, drafting communications, and handling sensitive information to support the executives' strategic priorities.