WHO WE ARE

The Alliance for Decision Education (the Alliance) is a national nonprofit and field builder with the mission of improving lives by empowering students with essential skills and dispositions for making better decisions. Founded in 2014 and backed by experts in decision sciences, business, and education—including several Nobel laureates—the Alliance believes that better decisions lead to better lives and a better society.
As a field builder, the Alliance partners with teachers, academic and business leaders, families, and community members to raise awareness and lead the growing call to have Decision Education taught in schools nationwide. The Alliance is committed to an inclusive, supportive, and collaborative culture. Our diverse team comprises educators, researchers, subject matter experts, and other professionals dedicated to our mission. We are proud to be an Equal Opportunity Employer.

JOB QUALIFICATIONS

• Extensive Executive Support Experience: The most suitable candidate for this position will have extensive experience providing high-level administrative support, preferably supporting an Executive team.
• Technological Expertise: Proficiency in Google Workspace is required. Experience with Salesforce, project management tools, and other relevant software is preferred. Ability to take detailed notes and track actions during live meetings as well as asynchronously for the Executive Office is required.
• Discretion & Confidentiality: Strong ability to handle sensitive information with professionalism and sound judgment, maintaining strict confidentiality in all communications and documentation.
• Strategic Prioritization & Multitasking: Demonstrated ability to diligently manage multiple tasks and projects concurrently, ensuring timely and accurate completion in a fast-paced environment. Strong organizational skills and attention to detail.
• Independent & Team-Oriented Work Ethic: Highly self-motivated, capable of working efficiently with a high level of independence and initiative while also thriving in a collaborative team setting.
• Detail Oriented & Process Driven: Meticulous attention to detail and process optimization., Ability to develop and implement efficient workflows and processes. Ability to handle multiple priorities at once.

• Administrative Management
• Calendar and Scheduling: Organize and oversee the Executive Office calendar, ensuring optimal time management and coordination of activities. This includes scheduling appointments, meetings, and events and resolving any scheduling conflicts promptly.
• Review Process: Coordinate and manage the content flow and follow-up for the review process, ensuring that all documents and materials are prepared, reviewed, and distributed on time.
• Meeting Organization: Organize meetings, prepare detailed agendas and documents, scribe meeting notes, and monitor action items. Ensure follow-ups are conducted to maintain accountability and progress.
• Data and Technology Management: Input and maintain accurate and relevant data into databases. Additionally, play a key role in aiding in developing and maintaining our technology systems and platforms, including our project management tools, strategic plans, and prioritization processes.
• Board Meetings: Plan and coordinate 3 Board meetings annually, including handling logistics, technology, catering, venue/travel arrangements, and associated communications; ensure successful and seamless experiences for all participants by overseeing every detail.
• Reimbursements and Reporting: Process reimbursements promptly and accurately. Pull and create comprehensive status reports for the Executive Office from the project management system, CRM, and other platforms.
• Project Management: Assist in managing projects and timelines, ensuring timely completion and goal adherence. This includes tracking project milestones and deadlines.
• These responsibilities may change or expand over time, consistent with the organization’s needs and initiatives.
• Communication and Coordination
• Cross-Departmental Communications: Facilitate effective communications across departments to ensure smooth collaboration and information flow.
• External Communications: Manage communications with the Board and external contacts, maintaining professionalism and clarity. Draft, review, and send correspondence on behalf of the Executive Office.
• Travel Arrangements: Coordinate travel for the Executive Office, including booking flights, arranging accommodations, and creating detailed itineraries. Ensure all travel logistics are managed efficiently and within budget.
• Confidentiality: Maintain strict confidentiality in all areas of responsibility, handling sensitive information with discretion and professionalism
• These duties may change or expand over time, consistent with our organization’s initiatives.
• Adaptability
• Flexible Responsibilities: These responsibilities may change or expand over time, consistent with organizational needs and initiatives. The Senior Executive Assistant must remain adaptable and ready for new challenges.
• This is a fast-paced role which requires an ability to shift priorities quickly, as well as manage competing priorities and scheduling conflicts as they arise.