Senior Executive Assistant at Altos Labs

San Francisco, California, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Feb, 26

Salary

215050.0

Posted On

07 Nov, 25

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Calendar Management, Communication, Organizational Skills, Project Management, Confidentiality, Interpersonal Skills, Budget Tracking, Event Planning, Team Coordination, Attention to Detail, Discretion, Adaptability, Problem Solving, Resourcefulness, Time Management

Industry

Biotechnology Research

Description

Our Mission Our mission is to restore cell health and resilience through cell rejuvenation to reverse disease, injury, and the disabilities that can occur throughout life. For more information, see our website at altoslabs.com. Our Value Our Single Altos Value: Everyone Owns Achieving Our Inspiring Mission. Diversity at Altos We believe that diverse perspectives are foundational to scientific innovation and inquiry. At Altos, exceptional scientists and industry leaders from around the world work together to advance a shared mission. Our intentional focus is on Belonging, so that all employees know that they are valued for their unique perspectives. We are all accountable for sustaining a diverse and inclusive environment. What You Will Contribute To Altos Reporting directly to the General Counsel and Chief Compliance Officer, the Senior Executive Assistant provides executive support in a one-on-one working relationship. They will serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the Legal and Compliance department. The Senior Executive Assistant also serves as a liaison to senior management teams; organizes and coordinates executive outreach and external relations correspondence as needed; and oversees special projects. The Senior Executive Assistant has a strong professional presence, a bias to action, the ability to interact effectively with all levels of the organization and represents Altos accurately and positively in all settings. We seek a creative individual who enjoys working within a fast-paced, entrepreneurial environment that is mission-driven and collaboration-oriented. The ideal individual exercises good judgment in a variety of situations, is a clear and effective communicator, demonstrates excellent and adaptable administrative and organizational skills, and maintains a realistic balance among multiple, shifting priorities. The Senior Executive Assistant will have the ability to work independently on projects, from conception to completion, to work under pressure at times to handle a wide variety of activities, and to handle sensitive and confidential matters with highest level of discretion. Responsibilities Completes a broad variety of administrative tasks for the GC/CCO including managing an active calendar of appointments and at times, complex meetings; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; prepares and manages meeting minutes, and compiling documents for internal and external meetings. Provides a bridge for smooth communication between the GC/CCO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. Initiates follow-up procedures to ensure that projects and other tasks are completed and/or deadlines met including coordinating activities with others, and developing systems for tracking information, projects, and pending issues. Assists with projects such as preparing documents for audit or corporate filings, budget tracking and reporting, and other department needs. Lead for, and manager of, administrative programs and projects across the department. Organize, plan, and execute team events. Provides administrative assistance, program management, team meeting planning and logistics for other leaders in the department as assigned. Maintains a consistent, full-time physical presence in the office (five days a week) to facilitate critical in-person coordination. Who You Are Minimum Qualifications Bachelor's degree desired. Strong work tenure: 8+ years of experience supporting Senior Executives. Experience in C-suite support, particularly General Counsel, is a plus. Experience interacting with and managing board of directors logistics a plus. Experience and interest in biotechnology and science a plus. Strong experience developing internal and external communications and cross-functional and global partnerships. Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with extreme attention to detail. Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners. Expert level written and verbal communication skills. Demonstrated emotional maturity and the exercise of independent judgment on complicated and difficult administrative matters involving sensitive and confidential information. Highly resourceful team player, with the ability to also be extremely effective independently. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response. Demonstrated ability to achieve high performance goals, meet deadlines, and manage time effectively. Resourceful self-starter that is curious, asks questions, and can make logical, proactive decisions in a fast-paced and demanding environment. Experience working with all levels of management, employees, vendors, external business partners, and high-level officials. Unwavering commitment to integrity. Proficient in Google apps, Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms. The salary range for Redwood City, CA: Senior Executive Assistant: $158,950 - $215,050 Exact compensation may vary based on skills, experience, and location. For UK applicants, before submitting your application: - Please click here to read the Altos Labs EU and UK Applicant Privacy Notice (bit.ly/eu_uk_privacy_notice) - This Privacy Notice is not a contract, express or implied and it does not set terms or conditions of employment. #LI-NN1 Equal Opportunity Employment We value collaboration and scientific excellence. We believe that diverse perspectives and a culture of belonging are foundational to scientific innovation and inquiry. At Altos Labs, exceptional scientists and industry leaders from around the world work together to advance a shared mission. Our intentional focus is on Belonging, so that all employees know that they are valued for their unique perspectives. We are all accountable for sustaining an inclusive environment. Altos Labs provides equal employment opportunities to all employees and applicants for employment, without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Altos prohibits unlawful discrimination and harassment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Thank you for your interest in Altos Labs where we strive for a culture of scientific excellence, learning, and belonging. Note: Altos Labs will not ask you to download a messaging app for an interview or outlay your own money to get started as an employee. If this sounds like your interaction with people claiming to be with Altos, it is not legitimate and has nothing to do with Altos. Learn more about a common job scam at https://www.linkedin.com/pulse/how-spot-avoid-online-job-scams-biron-clark/

Responsibilities

The Senior Executive Assistant provides executive support to the General Counsel and Chief Compliance Officer, managing their calendar, correspondence, and travel arrangements. They also serve as a liaison to senior management and oversee special projects within the Legal and Compliance department.