JOB DESCRIPTION

Position Title Senior Executive Assistant and Administration Coordinator
Position Number 35035 Location Darwin
Designation Band 3 Administration and Corporate
Reports To (Position Title) Chief Executive Officer and Chief Financial Officer - Office of the CEO

Integrity • Ensures compliance with legal, governance and policy requirements.

• Deliver on commitments – where commitments cannot be delivered on, communicates openly and honestl

Respect • Readily shares knowledge and expertise with others.

• Actively supports the team and organisational goals.
• Treats change and new situations as opportunities for learning and growth.
• Demonstrates safe working behaviours in order to achieve an incident free and safe workplace

EMPLOYEE RESPONSIBILITIES

You work as part of a team to safely and efficiently meet your agreed objectives which contribute to the shared vision for Territory
Generation. You actively demonstrate the organisation’s values and take accountability for your performance and behaviour. Key

responsibilities include:

• Demonstrates an awareness of the vision and objectives of the Corporation.
• Develops individual objectives and, where requested by direct supervisor, adjusts priorities to the needs of

the business.

Focus

• Tracks own performance in line with objectives on a regular basis.
• Actively participates in performance reviews and feedback processes.
• Remain self-disciplined and calm under pressure.
• Demonstrate the organisation’s values.
• Conduct business in line with the values and high ethical standards – considers values in business interactions.

Integrity • Ensures compliance with legal, governance and policy requirements.

• Deliver on commitments – where commitments cannot be delivered on, communicates openly and honestly

and sets new timelines for delivery.

• Takes accountability and responsibility for own actions.

Respect • Readily shares knowledge and expertise with others.

• Actively supports the team and organisational goals.
• Treats change and new situations as opportunities for learning and growth.
• Demonstrates safe working behaviours in order to achieve an incident free and safe workplace.

Safety • Develops personal safety objectives.

• Challenges unsafe behaviours from team mates.
• Monitors and takes ownership of own safety performance.
• Helps teammates feel valued and included in discussions.
• Places higher priority on team than individual goals.

Teamwork • Shares important or relevant information with team or other affected stakeholders in a timely manner.

• Speaks positively of teammates and other employees.
• Focuses on personal growth and addresses development gaps which will help the achievement of

performance goals.
TGD2020/73965 P a g e | 1 August 2025

ROLE RESPONSIBILITIES

This role provides executive level administration, coordination and Secretariat support services on a day-to-day basis to the Chief
Executive Officer (CEO), Chief Financial Officer (CFO) and to the Chairman and Board as required, to assist with the effective and
efficient delivery of Territory Generation’s Operations and all administration roles, including Secretariat.
Accountabilities include:
1. Provide effective communication, and direct/fulfil requests for advice or correspondence from/to the CEO, CFO and other
executives in a professional and timely manner.
2. Communicate directly with staff to follow up on action items, coordinate future arrangements and advise of the priorities of the
CEO and CFO.
3. Provide Secretariat coordination and support services for the corporation including regular minister/s meetings with the CEO and
Chairman, ministerial liaison, Cabinet submissions, reports and ministerial/external correspondence, including advice and
assistance with Legislative Assembly protocols, procedures and timelines and Estimate Hearing preparations.
4. Screen telephone calls and handle general inquiries directed to the business regarding the various functions of Territory
Generation.
5. Maintain accurate and updated corporate information using the electronic diary, mail and computer databases, and initiate follow-
up action to ensure that deadlines are met.
6. Provide secretarial services to the CEO, CFO and senior management, including meetings and conferences, travel arrangements,
meeting pack compilation, diary management, meeting minutes and filing.
7. Draft routine correspondence, undertake research for specific information, research and compile special reports of a confidential
nature and liaise with internal/external clients.
8. Provide coordination, advice and mentoring to administration assistants and Secretariat regarding executive and administrative
services and corporate processes and procedures
9. Work cohesively with Secretariat to ensure the efficient allocation of workloads across the cycle of Board, Board sub-committees,
Executive Leadership Team and Project Governance Committee meetings.
10. Review draft outgoing correspondence to ensure correct grammar, the format conforms to organisation templates and the
content is clear, accurate and address the issues or requests.
11. Requirement to backfill the Secretariat and Corporate Communications Officer roles when incumbent is absent.
12. Support the Corporate Communications Officer to undertake their duties in times of high workload.
13. Assist CEO with annual Office of the CEO budget preparation and other financial requirements.
14. Carry out duties in accordance with Territory Generation’s safety, environmental and quality policy, safety principles, corporate
values and strategies.