Senior Executive Assistant at APELLIS PHARMACEUTICALS INC

Waltham, Massachusetts, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Feb, 26

Salary

170000.0

Posted On

07 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Strategic Thinking, Calendar Management, Travel Management, Project Management, Problem Solving, Interpersonal Skills, Confidentiality, Communication, Microsoft Office Suite, Collaboration Tools, Mentoring, Coaching, Financial Processes, Relationship Building, Autonomy, Discretion

Industry

Biotechnology Research

Description

Overview We are seeking a strategic, proactive, and highly skilled Senior Executive Assistant (Sr. EA) to support C-suite executives and senior leadership. This individual serves as a thought partner and operational extension of executive leadership – providing expert administrative support, anticipating needs, and independently managing priorities with discretion and strategic foresight. The Sr. EA acts as a trusted partner to leadership, enabling them to focus on high-level strategic initiatives. Key Responsibilities Provide executive-level administrative support to C-suite executives, including complex calendar and travel management. Serve as a strategic thought-partner, anticipating needs and proactively identifying and addressing scheduling, communication, or workflow conflicts before they arise. Assist in preparation for executive meetings: prepare and distribute agendas, briefing materials, and meeting logistics for internal and external engagements, and track action items. Draft high quality communications, presentations, and reports. Manage highly sensitive information and maintain strict confidentiality. Build and maintain strong relationships across all levels of the organization, serving as a liaison between executives, leadership teams, board members, and external partners. Drive and manage special projects, often with organizational-wide impact. Mentor and coach junior administrative staff, sharing best practices and supporting team excellence. Partner on procurement and financial processes (Pos, contracts, invoices and expense reports). Qualifications Bachelor’s degree preferred. 5+ years of experience supporting senior executives including experience with C-suite or Board level; experience supporting Research and Development and/or Medical Affairs leadership strongly preferred. Strong business judgment and ability to operate with a high degree of autonomy and discretion. Proven ability to manage ambiguity and drive high impact outcomes Exceptional organizational, project management, and problem-solving skills. Advanced proficiency in Microsoft Office Suite and collaboration tools (Teams, Zoom, etc.). Strong interpersonal skills and ability to influence and collaborate effectively at all levels. Proven track record of handling sensitive information with discretion. Benefits and Perks: Base salary for this role will consider multiple factors, including but not limited to, candidate qualifications, relevant expertise, specialized skills, and industry experience in complement-targeted therapies. The targeted base salary range for this position is $113,300- $170,000 per year. This range represents the base salary only and reflects Apellis' commitment to competitive compensation within the biopharmaceutical industry. The final salary offered may vary based on individual qualifications, business needs, and current market conditions. Apellis offers a comprehensive benefits package, including a 401(k) plan with company match, inclusive family building benefits, flexible time off, summer and winter shutdowns, paid family leave, disability and life insurance, and more! Visit https://apellis.com/careers/benefits/ to learn more. Company Background: Apellis Pharmaceuticals, Inc. is a global biopharmaceutical company that combines courageous science and compassion to develop life-changing therapies for some of the most challenging diseases patients face. We ushered in the first new class of complement medicine in 15 years and now have two approved medicines targeting C3. These include the first and only therapy for geographic atrophy, a leading cause of blindness around the world. With nearly a dozen clinical and pre-clinical programs underway, we believe we have only begun to unlock the potential of targeting C3 across many serious diseases. For more information, please visit http://apellis.com or follow us on Twitter and LinkedIn EEO Statement: Apellis is an equal opportunity employer and complies with all applicable federal, state and local fair employment practices laws. Apellis strictly prohibits and does not tolerate discrimination against employees, applicants or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including pregnancy), gender (including gender nonconformity and status as a transgender or transsexual individual), age, physical or mental disability, citizenship, past, current or prospective service in the uniformed services, genetic information, marital status, AIDS/HIV status, smoker/nonsmoker, and occupational pneumoconiosis or any other characteristic protected under applicable federal, state or local law. For San Francisco postings: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Responsibilities

The Senior Executive Assistant provides executive-level administrative support to C-suite executives, managing complex calendars and travel arrangements. They also serve as a strategic thought partner, preparing for executive meetings and managing sensitive information with confidentiality.