Senior Executive Assistant at Ascension

Jacksonville, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Dec, 25

Salary

0.0

Posted On

20 Sep, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Scheduling, Meeting Coordination, Document Preparation, Financial Monitoring, Performance Management, Communication, Time Management, Event Coordination, Travel Arrangements, Minute Taking, Staff Supervision, Catering Coordination, Correspondence Preparation, Budget Management, Action Item Follow-Up

Industry

Hospitals and Health Care

Description

Details Department: Administration Schedule: Full Time Day Shift 8:00am-4:30pm Hospital: Ascension Medical Group Location: 4500 Salisbury Road, Jacksonville Florida Benefits Paid time off (PTO) Various health insurance options & wellness plans Retirement benefits including employer match plans Long-term & short-term disability Employee assistance programs (EAP) Parental leave & adoption assistance Tuition reimbursement Ways to give back to your community Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance, location and salary range at the time of the offer. Responsibilities Provide administrative support for ministry CEO or System Office executive. Coordinate schedules, visitors, telephone calls, meetings, deadlines and presentations to ensure the executive office functions seamlessly. Maintain executive office calendar. Oversee scheduling, catering, document preparation, and distribution for meetings and conference calls for the Board of Director and Board committees. Schedule and coordinate management meetings, conferences, special events, and travel arrangements. Attend board and management meetings, maintain minutes of all proceedings, and act as custodian for all related documentation. Prepare and distribute subsequent correspondence as needed, and follows up on action items to ensure completion. Prepare and coordinate the preparation of correspondence, reports, presentation materials and other written communications as required. Monitor financial and budget information and prepares data for review. May supervise administrative staff, including scheduling, recruitment, payroll, and staff relations. Provide input to performance management. Requirements Education: High School diploma equivalency OR 1 year of applicable cumulative job specific experience required. Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable. Additional Preferences Experience supporting Senior Level Executives Why Join Our Team Ascension St. Vincent's is expanding in the fastest-growing county in Northeast Florida with the addition of a fourth regional hospital, Ascension St. Vincent’s St. Johns County. Serving Northeast Florida and Southeast Georgia, Ascension St. Vincent's has been providing caregivers in every discipline a rewarding career in healthcare since 1873. Ascension is a leading non-profit, faith-based national health system made up of over 134,000 associates and 2,600 sites of care, including more than 140 hospitals and 40 senior living communities in 19 states. Our Mission, Vision and Values encompass everything we do at Ascension. Every associate is empowered to give back, volunteer and make a positive impact in their community. Ascension careers are more than jobs; they are opportunities to enhance your life and the lives of the people around you. Equal Employment Opportunity Employer Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster. As a military friendly organization, Ascension promotes career flexibility and offers many benefits to help support the well-being of our military families, spouses, veterans and reservists. Our associates are empowered to apply their military experience and unique perspective to their civilian career with Ascension. Pay Non-Discrimination Notice Please note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants. E-Verify Statement This employer participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information. E-Verify

Responsibilities

The Senior Executive Assistant provides administrative support for the ministry CEO or System Office executive, ensuring the executive office functions seamlessly. Responsibilities include coordinating schedules, managing meetings, preparing correspondence, and monitoring financial information.